Medical Secretary

NHS; Harrogate; On-site; GBP 20,000 - 30,000; Full time

Job description

Harrogate and District NHS Foundation Trust

We are looking to recruit an enthusiastic and motivated B3 medical secretary to join our Cardiology team. The role of Medical Secretary provides support to the Cardiology services, offering an efficient and comprehensive secretarial support service to the consultants, specialist nurses, and other medical staff.

You will be required to:

• Maintain a high standard of secretarial service to meet the needs of the clinical team.
• Ensure that accurate and up-to-date typing of clinic letters and correspondence is achieved through audio/digital dictation.
• Respond to queries from patients, GPs, and other medical teams regarding patient care.
• Observe and work within the Trust's Confidentiality Policy at all times.

Main duties of the job

• Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
• Ensure that the results of tests and investigations for patients are received, shown to medical staff, and all relevant ongoing arrangements are carried out.
• Assist the Senior Medical Secretary with arranging and servicing meetings as required.
• Using the in-house patient data tracking system, ensure that all patient case notes passing through the office are booked in and out appropriately.
• Following guidance, work within defined national and local targets e.g., 18 weeks, and monitor on a regular basis, identifying potential breaches to the Senior Medical Secretary.
• Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours.
• Assist in the coordination of outpatient clinics and booked/planned admissions applicable to specialty.

About us

Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds, and parts of the North East.

At HDFT, we provide outstanding care to both our patients and our staff, valuing Kindness, Integrity, Teamwork, and Equality. If you're looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients' lives, HDFT could be the place for you!

We offer colleagues:

• A supportive culture so colleagues can bring their whole selves to work.
• Staff Recognition - as well as regular appraisals, we recognize achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
• Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service, and a fast-track Physiotherapy service.

Please note:

• Due to high levels of interest, posts may close early if we reach a sufficient number of applications.
• Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
• Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.

Job responsibilities

For further information, please see the attached job description or speak to Claire Moyle at [e-mail] for further details or to arrange an informal visit.

Person Specification

Experience

• Minimum of 1 year typing and secretarial experience.
• 5 GCSE's or equivalent including English, at Grade C or above.
• Association of Medical Secretaries Diploma or equivalent.
• NHS Experience.
• Experienced iCS user.
• NVQ 2 Business Admin.

Communication Skills

• Confident in adapting communication to the person receiving information.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.