Medical Secretary

Velindre University NHS Trust; Cardiff; On-site; GBP 26,000 - 30,000; Full time

Job description

Job Summary

An exciting opportunity to join our expanding team of Medical Secretaries.

The Medical Secretary's role is to provide a full administrative and comprehensive secretarial service to the Consultant and their clinical team which includes but is not limited to, diary management, meeting organisation, transcription of clinical documentation, and clinic preparation.

Act as the first point of contact for patients, relatives, clinical colleagues, GPs, and all other support services.

Administer and organise the Consultant's schedule. Prepping of outpatient clinics. Providing guidance to clinic coordinators as required to ensure accurate clinic bookings. Work collaboratively with colleagues within and outside the department/organisation to ensure a high level of service provision to patients and service users.

Main duties of the job

• Exchange verbal and written information from patients, relatives, and GPs ensuring the caller's needs are clearly established.
• Liaise with appropriate staff in making routine and emergency admissions as directed by clinicians.
• Ensure transport has been booked for patients during clinic preparation as requested.
• Liaise with other hospitals regarding patients' appointments and any other correspondence including results.
• Answer non-medical queries in the absence of the consultant using tact and persuasive skills.
• Ensure all medical queries including provision of results passed to the correct clinician for action in line with Departmental Standard Operating Procedure and processes.
• Ensure all urgent telephoned results are passed to the correct clinician for action in line with Departmental Standard Operating Procedure.
• Act as the first point of contact for the consultant and team, accurately record messages and pass on all appropriate enquiries in a timely manner.
• Providing guidance to clinic coordinators for any appointments that need to be rescheduled for clinics including visit type, clinic code, and date when required.
• Communicating urgent clinic appointments as directed by clinical teams.
• Communicate with other sections within the department and other departments within the division.

About Us

Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.

Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring, and dynamic, and ensuring the best possible care for our patients and donors.

If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.

Visit our website to find out more https://velindre.nhs.wales/

Date posted

01 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,928 to £29,551 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

120-AC785-0425

Job locations

Velindre Cancer Centre

Velindre Road, Whitchurch

Cardiff

CF14 2TL

Job Description

Job responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Responsibilities

Job description Job responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications Essential

• Advanced Keyboard Skills
• Good knowledge of Medical Terminology

Desirable

• Medical Secretary Diploma
• Knowledge of NHS Computer Applications

Experience Essential

• Experience of Hospital PAS systems
• Excellent knowledge of full range of Secretarial procedures
• Excellent transcription and audio skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

Additional information Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Velindre University NHS Trust

Address

Velindre Cancer Centre

Velindre Road, Whitchurch

Cardiff

CF14 2TL

Employer's website

https://velindre.nhs.wales/