Mechanical %26 Electrical Maintenance Officer

Education Authority; Belfast; On-site; GBP 30,000 - 50,000

Job description

JOB DESCRIPTION

Responsible to: Senior Maintenance Officer

JOB PURPOSE

Operate and maintain an effective and efficient maintenance service for all properties.

KEY RESULT AREAS (RESPONSIBILITIES)

1. Respond on a day to day basis to requests from building users, for urgent repairs to their mechanical and electrical systems and infrastructure including kitchen equipment and other services deemed necessary.

Duties

1. Respond quickly and effectively to requests for day to day emergency maintenance and repairs to the Mechanical and Electrical Services installations and equipment in all properties.
2. Carry out regular visits to properties in relation to day-to-day maintenance problems and planned maintenance programmes.
3. Appoint and supervise contractors of various disciplines to carry out maintenance repairs and planned maintenance projects.
4. Issue and be accountable for works orders to contractors, for maintenance works and tendered projects.
5. Inspect, supervise and instruct Contractors of various disciplines in relation to the quality of work in progress.
6. Co-operate with DRD, DENI, Water Service, Local Councils, NIE and Health and Safety Inspectorate to enable maintenance projects to be carried out effectively and in compliance with relevant legislation.
7. Supervise the compliance with all relevant current regulations and legislation with particular emphasis on the Health and Safety of pupils, teachers and the general public.

2. To carry out and prepare condition reports on all properties, to ascertain maintenance requirements.

Duties

1. Carry out regular condition surveys of all buildings within a designated geographical area in a three year cycle.
2. Submit regular plant and equipment condition reports to the Senior Maintenance Officer and maintain and regularly update records of plant and equipment in all properties.
3. Co-operate with DRD, DENI, Water Services, Local Councils, NIE, and Health & Safety Inspectorate to enable maintenance projects to be carried out effectively and in compliance with relevant legislation.
4. Supervise the compliance with all relevant current regulations and legislation with particular emphasis on the Health and Safety of pupils, teachers and the general public.

3. Prepare and supervise planned maintenance programmes, minor work projects, projection of costs, drafting of specifications and working drawings.

Duties

1. Co-ordinating and supervising multi-discipline services contracts in all properties, ie heating, plumbing, electrical, gas, ventilation and controls.
2. Preparing estimates of cost based on current price data and own experience in relation to maintenance repair works, minor works and tendered projects.
3. Prepare all necessary specifications, working drawings and tender documents as required, to obtain competitive tenders for maintenance and minor works projects.
4. Prepare and supervise the upgrading and installation of energy conservation measures in Education Authority properties in association with the energy Conservation Officer.
5. Provide advice to Principals and Boards of Governors in relation to feasibility and cost of proposed maintenance projects.
6. Advise and direct Consultants regarding Education Authority projects.
7. Co-operate with DRD, DENI, Water Services, Local Councils, NIE and Health & Safety Inspectorate to enable maintenance projects to be carried out effectively and in compliance with relevant legislation.
8. Supervise the compliance with all relevant current regulations and legislation with particular emphasis on the Health & Safety of pupils, teachers and the general public.
9. Supervise the installation of temporary accommodation at Schools and Colleges.
10. Plan and implement works under the Education Authority’s Environmental improvement Scheme.

4. To appoint and supervise contractors of various disciplines to carry out the maintenance programme and be accountable for all contractual matters.

Duties

1. Inspect, supervise and instruct contractors of various disciplines in relation to the quality of work in progress.
2. Co-ordinating and supervising multi-discipline services contracts in all properties ie heating, plumbing, electrical, gas, ventilation and controls and other services deemed necessary.
3. Provide advice to Principals and Board of Governors in relation to feasibility and cost of proposed maintenance projects.
4. Plan and implement works under the Education Authority’s Environment Improvement Scheme.
5. Supervise the installation of temporary accommodation at Schools and Colleges.
6. Investigating and reporting on matters in respect of claims against the Education Authority.

5. Issuing works orders and certifying accounts

Duties

1. Issue and be accountable for works orders to contractors for maintenance works and tendered projects.
2. Certify contractors and suppliers accounts for payment, being accountable for their accuracy and content.

6. To use the existing Education Authority’s state management packages and software

Other duties

• Comply with EA policies and procedures in relation to the duties and responsibilities of the post;
• Any such other duties that the EA may from time to time require.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.

To view the summary of terms and conditions for this post, Click Here.

PERSON SPECIFICATION

NOTES TO JOB APPLICANTS

1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
3. The stage in the process when the criteria will be measured is outlined in the table below.
4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.

Section 1 - Essential Criteria

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage.

Factor Essential Criteria Method of Assessment Qualifications/
Experience

Hold a HNC / HND or equivalent in a Mechanical & Electrical discipline and have three years' demonstrable experience in a Mechanical & Electrical role;

OR

hold an ONC or equivalent in a Mechanical & Electrical discipline and have four years' demonstrable experience in a Mechanical & Electrical role;

OR

have five years’ demonstrable experience in a Mechanical & Electrical role.

Demonstrate experience in the use of ICT in the context of estates management information systems and including AutoCAD.

Shortlisting by Application Form

Knowledge

Demonstrate a broad knowledge of Mechanical & Electrical Maintenance issues with sound management techniques and strategies to problem solve and use own initiative.

Demonstrate a knowledge of relevant Health & Safety regulations in relation to Mechanical & Electrical Maintenance and in particular CDM regulations.

Shortlisting by Application Form

Other

Demonstrate commitment to continuous personal and professional development.

The successful candidate will be required:

to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion;

OR

be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion.

Shortlisting by Application Form

Section 2 - Essential Criteria

The following are additional essential criteria which will be measured during the interview/selection stage.

Factor Essential Criteria Method of Assessment Knowledge

Knowledge of the current and anticipated challenges relating to the role.

Interview/Presentation

Skills/
Abilities

Demonstrate the ability to liaise with and review the work of contractors and also the ability to survey buildings, prepare maintenance programmes, prepare specifications and procure contracts using Terms Service Contracts.

Demonstrate the ability to work with a wide range of professionals as part of a multi-disciplinary team and the technical ability and knowledge to contribute as an effective member of a team.

Flexibility to meet changing demands and to prioritise as required.

Ability to build constructive and collaborative working relationships internally and externally with key stakeholders.

Demonstrate good communication skills and high level inter-personal skills.

Interview/Presentation

Values Orientation
Evidence of how your experience and approach to work reflect EA’s ethos and values. You will find information about our Values here.

Interview

Section 3 - Desirable Criteria

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.

Factor Desirable Criteria Method of Assessment Qualifications/
Experience

Hold a Professional qualification e.g. MCIOB, MRICS, MCIBSE.

Hold an accredited AutoCAD qualification.

Shortlisting by Application Form

Our Values

Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.

DISCLOSURE OF CRIMINAL BACKGROUND

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.

In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.

Further information can be accessed on www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks or www.justice-ni.gov.uk/articles/about-accessni.

APPLICANT GUIDANCE NOTES

To view the applicant guidance notes, please click here.

To learn about the many great benefits of joining the Education Authority, click here.

The Education Authority is an Equal Opportunities Employer.