MDT Administrative Officer (XN03)

Job summary

Expected Shortlisting Date: 13/02/2025

Planned Interview Date: 03/03/2025

Are you a competent administrator ready for a new challenge? Do you want to work in a role that can make a real difference to cancer patients? If you enjoy working in a team and have the drive and passion to help our patients, come and join our team. We have exciting opportunities for highly motivated, flexible, and hardworking individuals to join our Multi-Disciplinary Teams (MDTs) Cancer Administration Teams. You will provide comprehensive clerical support and will work closely with healthcare professionals. You will be required to prioritise your workload and meet deadlines. It is essential that you are highly organised and able to work on your own initiative as well as part of a team.

As part of the Corporate Cancer Team, we support and help our cancer teams to deliver quality and timely, patient-focused cancer care. We are committed to working in line with the values described in The Leeds Way to make work rewarding as well as challenging.

MDTs discuss and plan care for all patients with a diagnosis of cancer or a suspected cancer. The post-holder will be expected to help prepare, organise, and support MDT meetings to ensure patient pathways are progressed.

Main duties of the job

The role includes preparing, producing, and distributing lists of patients for discussion at the MDT meeting and capturing accurate data during the MDT, live typing to the patients' medical record, and using medical terminology. You will play an important part in tracking the patient journey from the point of GP referral to treatment and be responsible for ensuring that required datasets are collated and accurately entered, to comply with local and national expectations and standards in terms of the Cancer Outcomes & Services Dataset, Cancer Waiting Times, Chemotherapy, and National Audit data. (this list is not exhaustive).

The post-holder must be able to demonstrate excellent organisational, interpersonal, and communication skills; work well under pressure and on their own initiative. We require an individual with administrative experience, competent IT skills, and strong attention to detail.

We strongly recommend that you read the Job Description and addendum thoroughly and research the role in detail prior to completing your application form. We also encourage applicants to arrange a visit to our service prior to an interview.

About us

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted: 17 April 2025

Pay scheme: Agenda for change

Band: Band 3

Salary: £24,071 to £25,674 a year

Contract: Permanent

Working pattern: Full-time, Flexible working

Reference number: C9298-COO-0077A

Job locations: St. James's University Hospital, Beckett Street, Leeds, LS9 7TF

Job description Job responsibilities

To provide administrative and clerical support to an MDT service. The post-holder will be responsible for the provision of a full and effective administrative and clerical support service to an MDT. He/she will also be responsible for inputting data onto the cancer database [PPM] database system and producing reports as required. The post-holder will be expected to arrange and plan her/his own work on a day-to-day basis within the overall demands and priorities of the department.

Person Specification

Other Criteria Essential

• Able to use own initiative
• Must be willing to attend relevant training courses.

Experience Essential

• Previous clerical/administrative experience.
• Competent in word processing, spreadsheet packages and in using databases.
• Good written and verbal communication skills. Good command of spoken and written English. Numerate

Desirable

• Work experience in a health or social care setting.
• Knowledge of NHS
• Personal or work experience of working with diversity e.g. disabled people, people from different cultures

Qualifications Essential

• Minimum of GCSE Pass/Grade C or equivalent
• RSA level II or equivalent typing.

Desirable

• Competent in using other software (such as Access databases and web authoring software).

Skills & Behaviours Essential

• A good awareness of and understanding of issues surrounding diversity and patient involvement

Desirable

• The ability to communicate in an ethnic minority language and/or in British Sign Language would be a bonus.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Leeds Teaching Hospitals

Address: St. James's University Hospital, Beckett Street, Leeds, LS9 7TF

Employer's website: https://www.leedsth.nhs.uk/