Maternity Research Admin Assistant

Epsom & St Helier NHS Trust; Epsom; On-site; GBP 31,000 - 34,000; Full time

Job description

Job Summary

An exciting opportunity has arisen for an individual to join the Research and Development Dept at Epsom & St Helier Universities NHS Trust as Research Assistant. We are looking for an enthusiastic and motivated individual who is keen to work in a Clinical Research Environment.

You will work as part of the Research Team; supporting and delivering high quality research. The maternity research team supports studies across a range of specialities and there may be opportunity to support other NIHR activities during any periods of reduced workload in the maternity research portfolio.

The post holder will work at either site for Epsom and St Helier Hospital, but may also be required to support research activity elsewhere in the Trust for other disciplines if required where there is capacity to do so and you have the relevant capability to assist.

You will have excellent organisational, IT, 'a can do' attitude to work, interpersonal skills, and be able to work both independently and as part of a team.

An understanding of the principles of research would be helpful, but specific training will be given to the successful candidate to undertake the role.

A visit to the department or having a chat to the team would be recommended when applying for this post.

Main duties of the job

Research Data Management and Quality

1. Collecting patient data from patient notes and the Trust's electronic systems in order to record clinical trial data onto electronic or paper Case Report Forms (CRF).
2. Ensure collected data from all trials meets the protocol requirement and is complete and accurate.
3. Check validity and completeness of research data collected, take action to obtain ensure that clean data sets are provided for analysis.
4. Ensure reporting timeframes met.
5. Liaise with MDT involved with each trial and resolve any queries raised.

Patient Recruitment/Retention

1. Be able to liaise with participants in line with trial protocol. Perform study relevant specific point of care test where competent.
2. To book and follow up participants for research visits.
3. Provide support for study data monitoring.
4. Conduct telephone calls to patients to capture data required for clinical trials and to document appropriately and accurately.
5. To deal sensitively and in a professional manner with patients in person and on the telephone.
6. To process potentially distressing and highly sensitive information appropriately and confidentially.
7. To exercise appropriate analysis and judgement when dealing with complex situations and to know when to ask for assistance from senior colleagues.
8. To attend study set up, advertising and reporting meetings.
9. Provide robust set up and administration of new and follow up visits.

About Us

Thank you for showing an interest in working with us at Epsom and St Helier - a family of more than 7,000 colleagues. We offer to 500,000 people. We operate two busy general hospitals, Epsom Hospital and St Helier Hospital, and run services from other locations, South West Thames Renal and Transplantation Unit at St Helier Hospital, Queen Mary's Hospital for Children, South West London Elective Orthopaedic Centre (SWLEOC) at Epsom with A&E and Maternity at both sites.

We are an integrated health and care Trust which means we provide our acute care hospitals, make partnerships between services, work with local GPs, mental health services, community providers and local authorities, to try and enable people to be well but ensure they receive the right care, in the right place, with the right support if they become unwell.

We work as part of the St George's, Epsom and St Helier Hospital and Health Group, with a shared leadership where collaborate to develop stronger clinical and corporate services.

We are committed to making our work places, great places to work, with the right support and culture to help you excel. Our core value is - 'Respect'. 'Respect' is at the heart of everything we do and reduce bullying, racism, discrimination or other poor behaviours.

We continue to develop as a Trust and with our partners. We welcome you to help us our journey, starting with the following job description, which we hope inspires you to be part of our success.

Date posted

15 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,081 to £33,665 a year pa incl HCAS Outer pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time, Flexible working

Reference number

343-7122746-FM-HM

Job locations

Epsom Hospital
Dorking Road
Epsom
KT18 7EG

Job Description

Job responsibilities

Please see the attached supporting job description and person specification document which contains more information about the role and requirements. Please ensure your application refers to the job description and person specification.

The recruiting team reserve the right to close this advertisement early once applications reach maximum limit.

Person Specification

Qualification and Training

Essential

1. Relevant experience in working with the public in a customer facing role
2. Minimum 3 GCSE A-C levels or equivalent
3. Trained in Good Clinical Practice
4. Computer literate with experience of Microsoft Office, including Access, Word and Excel

Desirable

1. Training & experience in Phlebotomy and blood sample collection
2. Experience in handling blood samples

Experience

Essential

1. Experience of working within clinical trial settings and frameworks
2. Experience of using MS applications and other relevant research databases and evidence logs
3. Experience in Data collection, coordination of research screening logs and ability to generate relevant reports
4. Experience of using Badgernet

Desirable

1. Experience of working on clinical trials or audits

Knowledge and Skills

Essential

1. Excellent Interpersonal Skills, able to liaise with participants and provide information outlined by relevant trial protocol
2. Ability to communicate well (verbally and in writing)
3. Experience of working on own initiatives
4. Ability to Coordinate the collection of data to agreed timescales
5. Ability to utilise systems for tracking patients to ensure that data is collected, (screen and prepare for cohorts of participants)
6. Excellent attention to detail, methodical with high standards of accuracy

Desirable

1. Good Knowledge of Medical and clinical terminology

Strengths and Abilities

Essential

1. Respectful and Patient
2. Acts Professionally
3. Self-motivated, capable of making decisions and working with minimal supervision
4. Ability to use initiative and drive to achieve results
5. Attention to details and conscientious

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

Epsom Hospital
Dorking Road
Epsom
KT18 7EG

Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us