Management Assistant - HC620283

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Are you a highly organised and driven individual who thrives on using initiative and excels at building strong relationships with colleagues across various departments and external partners?

We are looking for a highly capable individual to join our Joint Operations Unit, a collaborative operational support function between Hampshire Constabulary and Thames Valley Police.
In this role you will provide essential administrative and operational support to the Senior Leadership team. Your responsibilities will include managing calendars, coordinating with internal and external partners, organising meetings and conferences, preparing agendas, completing necessary documents, taking minutes and ensuring effective communication.

If you are committed to making a significant impact, we would love to hear from you.



Job Title: Management Assistant (MA) - HC620283

Hours: 37 hours per week

Closing Date: Thursday 17th April 2025 at 23:59 hours

About the Role

To provide a range of support services to the Senior Leadership Team of Hampshire Constabulary and Joint Operations Unit.

Key Accountabilities include but are not limited to:

1. To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
3. To co-ordinate and liaise with internal and external key partners and stakeholders.
4. To create and maintain a variety of computerised records and indices specific to roles and Commands.
5. Monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
6. To collate information and electronic or paper files required to respond to internal and external enquiries.

“For more information about the role click here”

Essential Qualifications

Essential: Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level.

RSA II in Typing/Word Processing

Extensive secretarial or administrative experience in an office environment.

Substantial experience of typing/word processing and proficient in document layout.

Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.

Competencies and Personal Qualities

We are Emotionally Aware Level 1

We Take Ownership Level 1

We are Collaborative Level 1

We Analyse Critically Level 1

We are Innovative and Open Minded Level 1

Contact details for an informal discussion

Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.

Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.

The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process.

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.