Management Assistant, Almondbank House, Perth - PKC12488

Perth and Kinross Council; Perth; Hybrid; GBP 25,000 - 27,000

Job description

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Management Assistant (Fixed Term until 31 March 2026) - PKC12488
£25,096 - £26,447
Almondbank House, Perth

This is an exciting opportunity for a dynamic individual who has a flair for customer service, to provide administrative support for social work and social care staff who are based in Almondbank House, Perth.

The Management Assistant will be predominantly based in Almondbank House but will be required to provide support to teams across Business Services.

This is a Hybrid working role in line with PKC Hybrid Working policy which requires a minimum of 2 days per week in an office setting.

Skills & Experience Required

We are seeking a highly organised, self-motivated and pro-active Management Assistant with a friendly and approachable manner.

With an ability to demonstrate a high level of accuracy and attention to detail, you will be good at multi-tasking and an enthusiastic team player.

As you will be coming into contact with young people and their families, you must have excellent customer service skills and be able to work effectively under pressure.

As you will be exposed to confidential information, you must have an appreciation for tact and follow security protocols.

You must have a good standard of general education (including Standard Grade, or equivalent, in English, Arithmetic or Maths) and it would be beneficial if you have an administration qualification.

You should have a willingness to undertake further training/education.

The type of core skills we are also looking from you are, for example:

• Knowledge and experience of working with MS Office (Office 365).
• Excellent typing/word processing skills (including formatting reports which can contain detailed information relating to young people and their family circumstance).
• Working on databases i.e. Swift/CCM/Mosaic social work practitioner system (desirable as training can be provided).
• Financial reconciliation on petty cash, for example.
• Placing orders through the Council's PECOS system and process invoices for payment (desirable as training can be provided).
• Upload filing onto the social work system (Electronic Social Care Record) (desirable as training can be provided).
• Ability to evaluate significance and urgency of information received and take appropriate action.
• Equipped to deal sensitively with highly confidential information, of a potentially distressing and emotionally disturbing nature.
• Ability to deal with parents, managers, external partners and other professionals effectively.
• Excellent Customer Service Skills and equipped to deal with exposure to extremely difficult people.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours . Find out more about Perth & Kinross Council and you could soon be joining our team!

Here's what we can offer you:

• A generous annual leave package
• 7 public holidays
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time
• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

Next Steps

We would love to hear from you and would encourage you to get in touch with Lorraine Kelly on 01738 783496 to find out more.

Click APPLY NOW

External candidates are required to provide contact details for 2 referees, including email addresses. One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on [phone] or [e-mail] to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland form.

If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.