Logistics Manager

Greycoat Lumleys has the pleasure of working with one of the world's leading catering companies to supply their staff for their F1 contract. This is a very exciting opportunity for a Logistics Manager to join the team.

The Logistics Manager is responsible for planning, coordinating, and executing all logistical aspects of the catering operations across multiple international locations.

This role ensures that equipment and supplies for food and beverage services are delivered efficiently and on time, supporting the nutritional and dietary needs of drivers, team members, and VIP guests during race weekends, testing sessions, and other events.

The Logistics Manager plays a vital role in maintaining the smooth operation of catering services in a fast-paced, high-pressure environment.

Key accountabilities

1. Develop and implement detailed logistics plans for the transportation, storage, and setup of catering equipment and supplies at various locations, including racetracks, testing sites, and team headquarters.
2. Coordinate the movement of catering supplies, equipment, and staff between different venues, ensuring timely delivery and setup.
3. Work closely with suppliers, shipping companies, and customs officials to manage the international transport of food, equipment, and other necessary materials.
4. Manage the risk register and contingency planning.
5. Oversee the setup and breakdown of catering facilities, including mobile kitchens, dining areas, and VIP hospitality spaces, ensuring everything is in place and functioning correctly.
6. Manage on-site logistics during race weekends and other events, including the coordination of catering schedules, staff deployment, and the availability of resources.
7. Ensure that all equipment is properly maintained, stored, and transported to prevent damage or loss. Report any damages or lost equipment as necessary.
8. Manage storage of equipment in the closed season.
9. Monitor and manage inventory levels of food, beverages, and catering supplies, ensuring adequate stock.
10. Work with the Executive Chef and Contract Manager to forecast and order necessary supplies based on event needs and team requirements.
11. Implement inventory control systems to track usage, minimise waste, and ensure cost-effective operations.
12. Coordinate with local and international suppliers to secure high-quality ingredients, equipment, and services.
13. Negotiate contracts and agreements with suppliers to ensure the best possible terms and conditions.
14. Ensure timely and accurate delivery of all catering supplies, troubleshooting any issues that arise.
15. Develop work schedules, assign tasks, and monitor the performance of logistics personnel to ensure smooth operations.
16. Provide ongoing training and support to staff to enhance their skills and ensure adherence to best practices.
17. Develop and manage the logistics budget, including costs associated with transportation, storage, equipment maintenance, and staff.
18. Monitor expenses and implement cost-saving measures without compromising service.
19. Ensure all logistics operations comply with local and international health and safety regulations, including food safety, equipment handling, and transportation standards.
20. Implement and enforce safety protocols for the setup and breakdown of catering facilities, minimizing the risk of accidents or injuries.
21. Regularly review and update health and safety procedures, providing training to staff as needed.
22. Act as the primary point of contact for all catering logistics-related matters, communicating regularly with the Executive Chef, Contract Manager, and other stakeholders.
23. Collaborate with the event management team to ensure the seamless integration of catering services into the overall event plan.
24. Provide real-time updates and resolve any logistical issues that arise during events, ensuring minimal disruption to service.

Person specification

1. Minimum of 5 years of experience in logistics management, preferably within the hospitality or events industry
2. Passion for motorsports and a deep understanding of the logistics demands within a Formula One team environment.
3. Experience in international logistics and event management, with a proven track record of managing complex operations.
4. Familiarity with catering operations and the specific demands of high-performance environments such as sports teams or large-scale events

Essential attributes

1. Strong organisational and planning skills, with the ability to manage multiple tasks and priorities simultaneously.
2. Excellent problem-solving abilities, capable of addressing issues quickly and effectively in high-pressure situations.
3. Strong negotiation and supplier management skills.
4. Proficiency in logistics software, inventory management systems, and Microsoft Office Suite.
5. Exceptional communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
6. Ability to work independently and as part of a team, with a strong focus on collaboration and achieving results.
7. High level of attention to detail, with a commitment to maintaining the highest standards of service and efficiency.
8. Willingness to travel where needed.

Salary - £45k GPA

Start – ASAP/December 2024

Responsible Consultant – diana@greycoatlumleys.co.uk or kellyb@greycoatlumleys.co.uk