Logistics Coordinator

Our client, a rapidly growing successful distribution business, is looking for a motivated and detail-oriented Logistics Coordinator to join their team for a 6-month contract. This is an excellent opportunity to gain valuable experience in a fast-paced logistics environment, with the potential for a contract extension. The role will require a proactive approach in managing various logistics activities, including collections, documentation, supplier invoices, and customs procedures.

Logistics Coordinator – About The Role

Arranging Collections:

• Liaise between the factory, freight forwarder, and internal stakeholders to schedule and arrange the collection and shipping of freight.
• Raise internal Advanced Shipping Notices (ASN) within SAP and update ASNs with estimated delivery dates.
• Appoint shipments to freight modes based on cost-effectiveness and priority.

Obtaining and Documenting Shipping Documents:

• Obtain and organize all necessary shipping documents, including Commercial Invoices, Packing Lists, Bill of Lading, MRNs, and Customs Clearance documents.
• Ensure all customs clearance submissions are accurate and timely.
• Maintain accurate records and update SAP, including document archiving.

Supplier Invoice Checks: Ensure relevant elements of supplier invoices match the data in SAP and flag discrepancies to the Buying team for resolution.

Inbound Tracking:

• Provide stakeholders with an overview of planned deliveries.
• Report product-level details for shipments that deviate from the planned schedule.

Freight Invoices:

• Validate freight invoices to ensure accuracy in billing and resolve any discrepancies.
• Receipted PO Maintenance:
• Review open purchase orders (POs) against receipts to ensure they are fully receipted.
• Work with the Buyer to close open POs as required.

Managing Logistics Supplier Relationships:

• Lead meetings with logistics providers to review freight market trends and provide business updates.
• Proactively engage with logistics providers to address any service level issues.

General Logistics Oversight:

• Responsible for arranging the collection and tracking of all inbound shipments.
• Ensure all shipments are accompanied by the necessary documentation and prepare breakdowns for customs brokers.
• Ensure the accuracy of customs declarations and facilitate smooth clearance.

Additional Responsibilities:

• Supplier invoice checks for both product and freight.
• Provide regular summaries to the business detailing the status of inbound shipments.
• Manage relationships with Freight Forwarders to ensure effective and efficient operations.

Key Accountabilities:

• Collaborate with Purchasing, Sales and Operations Planning, Finance, and Inventory Control teams.
• Balance cost-effectiveness with timely shipping solutions.
• Ensure compliance with all UK legislation related to imports.
• Uphold internal service level agreements (SLAs) and operational standards.

The successful Logistics Coordinator will have:

• Proven experience in a similar logistics or shipping role is essential.
• Proficient in Microsoft Office 365 with intermediate Excel skills.
• Familiarity with customs clearance processes is advantageous.
• Experience in the Freight Forwarding industry is a plus.
• Right to work in the UK is required.
• Must have access to your own mode of transport, as driving to the onsite location is required.

This is a fantastic opportunity for an experienced logistics professional to contribute to a dynamic team while gaining exposure to various aspects of the logistics and shipping industry. If you’re an organised, proactive individual with a passion for logistics, we encourage you to apply.