Logistical Administrator

Bluecrest Wellness; Luton; Hybrid; GBP 28,000; Full time

Job description

Company Description

An organisation with a strong purpose, vision and goal - we're all about living health confident.

Position

Logistical Administrator

Milton Keynes

Full time, Permanent

£27,500 Per Year Plus Various Company Benefits

We are seeking a dynamic individual to join our rapidly growing Kit and Logistics team. Led by our Head of Kit and Logistics; Ross, you will support Kirstie and Maricel by providing comprehensive administrative assistance. The role involves managing scheduling, hotel bookings, vehicle servicing, and compliance with internal and external regulatory standards for our clinical waste management. Key responsibilities include supplier relationship management, overseeing clinical waste software, reporting, auditing, and providing support to the field-based team.

This is a great opportunity to help us build and develop a brand new administrative and support function. We are looking for someone who has excellent organisation and administrative skills who is willing to take ownership of our clinical waste management, someone who can work well with in a team but, can also work under their own initiative, enabling us to provide a consistent service and excellence in care for our customers.

What we can offer you in return*

• Four free Health Assessments per year, which can be used by yourself, family or friends
• A further 50% off any additional testing
• 23 days annual leave, rising to 25 days after 1 year, and rising an extra day each year up to 28 days
• Sophos@Home protection
• EAP Scheme
• Company sick pay scheme
• Enhanced family leave
• Life Insurance
• Employee referral bonus scheme of up to £1,000
• Matched company pension (up to 5% or up to capped amount)
• Cycle to Work Scheme
• Employee Charity Sponsorship Scheme
• Discounted Gym Membership
• Home office allowance – yearly allowance of £130 to make working from home more comfortable!
• After qualifying period & subject to terms and conditions and/or eligibility.

Responsibilities

• Using Bluecrest scheduling software to create the weekly schedules/routing for our clinical waste drivers, collecting clinical waste from our field team.
• Daily monitoring of routes to manage sickness, field team movement or cancellations to ensure efficiency and cost effectiveness
• Managing urgent collection requests in a timely manner
• Managing routing for equipment collections or deliveries
• Work alongside our kit administrator to manage ad-hoc collections/deliveries
• Book hotels for our logistical drivers
• Plan, record and book vehicle servicing
• Monitor vehicle checks and credit card logs
• To maintain the compliance of our clinical waste management by monitoring the clinical waste software, support our drivers and field-based team with any logistical or clinical waste queries both in the UK and Ireland
• Manage our supplier relationship with our clinical waste disposal supplier both in the UK and Ireland
• Complete auditing on waste invoicing, external waste, vehicle, driver and field teams. Both in the UK and Ireland.
• Create and deliver weekly reports to the Head of Kit and Logistics.
• When required, support Kit and Logistic projects
• When required, to help support our kit management team.
• When required, to assist our field kit administrator with general housekeeping tasks with in our Milton Keynes Site.
• When required, open and close our Milton Keynes office for our field team to complete health assessments and greet our customers to our Milton Keynes clinic.
• When required, to help cover annual leave and sickness at our Milton Keynes office.

The hours

• Full Time, Permanent
• 37.5 hours per week
• Hybrid – minimum of 1-2 days in our Milton Keynes Office per week
• Able to work any days between Monday to Sunday
• Able to work any times between 6am and 10pm
• Currently the rota for this role is 9am - 5pm Monday – Sunday, weekends will be 8.30am – 4.30pm. Please note these hours could change based on rota/role requirements.

Requirements
What we need you to have

• Excellent planning and organisation
• Prior experience using Microsoft Office Applications – Excel in particular, and strong computer literacy
• Strong communication with the ability to provide clear and concise feedback
• Be a natural conversationalist
• Be able to communicate confidently both over the phone and in person
• Great listening skills
• The ability to work in pressurised situations
• Be responsible by nature, and be able to take accountability for your actions
• Extensive customer service experience
• An ability to work independently and to use own initiative
• Exceptional attention to detail
• Computer literate
• Experience within an administrative or logistical role
• Experience in managing logistics scheduling is desirable but not essential
• Experience in clinical waste management is desirable but not essential
• Ability to meet tight deadlines
• An ability to think on your feet and deal with the problems that can arise in a mobile environment.
• Being able to work well with in a team but also to your own initiative.
• Please note: All roles at Bluecrest Wellness will require a satisfactory criminal records check as part of our onboarding process.

The next steps…

So, if you think you’ve got some exceptional skills to offer us and Bluecrest feels like a place where you can belong, we’d love to learn more about you. If your application is successful, the next steps will be a call from a member of our recruitment team to have the chance to get to know each other even better!

Other information
Equal Opportunities

Bluecrest Wellness is a proud promoter of the Equality Act 2010. We believe in fair treatment of all our employees and commit to promoting diversity in our employment practices. We do not discriminate in employment based on race, religion, sexual orientation, national origin, political affiliation, disability, age, marital status, medical history, parental status or genetic information.

We base all our employment decisions on merit, job requirements and organisational needs.

Our mission at Bluecrest is to welcome everyone and create inclusive teams. We celebrate difference and encourage everyone to join us and be themselves at work.

Other Info

The post you are applying for is exempt from the provision of Section 4(2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) Orders 1975 and 2001 and therefore all convictions, cautions and bind-overs, including those regarded as ‘spent’, must be declared.

We kindly ask recruitment agencies to refrain from contacting us.

Any personal information you share with us will be treated in line with our company Privacy Policy.

At present we are unable to provide sponsorship of Visa’s for our vacancies.