Legal Secretary Commercial Property

Our client has a permanent vacancy for an experienced legal secretary to join their Commercial Property team. Full and part-time hours will be considered.

Key Responsibilities

1. Supporting solicitors and partners with the day-to-day running of their files.
2. The production of documents and correspondence using audio/copy typing.
3. Experience of standard template documents for the respective areas.
4. Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid.
5. Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return.
6. Management of Fee Earners' diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available.
7. Setting up new files accurately and speedily on instruction.
8. Maintaining Fee Earners' client details on the firm's database (ALB) and updating as and when required.
9. Dealing promptly and accurately with all filing and storage/retrieval requirements in respect of client files.
10. Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records.
11. Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate.
12. Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data.
13. Undertaking any other ad hoc duties as requested by the professional staff in the department.
14. Support as and when requested in firm-wide and departmental marketing events.

Requirements

1. Previous experience as a legal secretary, preferably in Commercial Property, although other legal secretarial experience will be considered.
2. Excellent interpersonal skills and clear written and oral communication.
3. Proven audio typing experience.
4. Excellent organisational skills.
5. Ability to communicate both in writing and orally with a wide range of people.
6. The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone.
7. Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team.
8. Self-motivation with the ability to be a self-starter and work independently or within a team.
9. Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel.
10. Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes.

Due to the large number of responses we receive, it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.