Legal Secretary/Administrator

Holmes & Hills Solicitors; England; On-site; GBP 20,000 - 30,000; Full time

Job description

The Role

Legal Secretary/Administrator – Commercial Property

THE ROLE

In this role, you will provide direct secretarial support to the fee earners in our Commercial Property (including the specialist Land & Development Division) and Corporate & Commercial Departments.

The Day To Day

Your day-to-day work will include but will not be limited to:

1. Typing e-mails, documents, letters, attendance and file notes via BigHand digital dictation, including occasional copy typing tasks.
2. Raising invoices at the request and direction of fee earners.
3. Drafting stamp duty land tax return forms, submitting applications to HM Land Registry at the direction of fee earners.
4. Use of the Microsoft suite, BigHand, the firm’s case management system, FormEvo, and other software applications, including use of auto text and document templates.
5. Filing, which will include daily filing (hardcopy and electronic) and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
6. Preparing post and enclosures for despatch.
7. Printing, copying, scanning, and faxing.
8. Taking telephone enquiries.
9. Ensuring case files are managed in accordance with the requirements of the Office Manual and using your initiative to ensure fee earner matters are kept in order.
10. Attending clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
11. Ensuring the confidentiality of all the firm’s and clients’ documentation and information.
12. Provide support to other secretaries/fee earners as required.

WHAT EXPERIENCE DO I NEED?

Prior secretarial or administrative experience is desirable, but not necessary. Training will be provided. We are open to applications from experienced Legal Secretaries/Administrators as well as Trainees with an interest in a support career in Law.

WHAT SKILLS SHOULD I HAVE?

1. Willingness and ambition to learn and develop.
2. Excellent telephone manner and inter-personal skills.
3. Team player.
4. High level of computer literacy.

WHAT ARE WE OFFERING?

As well as joining a great Team, we offer a modern working environment at the firm’s regional head office, the A12 Commercial Hub, at Marks Tey, Colchester. The A12 Commercial Hub offers colleagues free parking, agile working space, and easy access by road (being based on J25 of the A12) or train (500m from Marks Tey train station).

About Us

Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development.

Working in partnership with businesses and individuals

Holmes & Hills' large team of legal experts work in partnership with individuals and organisations to provide them with truly proactive legal services through personal relationships. Acting as a trusted advisor to clients, we take the time to understand clients' needs and objectives before delivering practical advice through a personal and accessible approach.

Independently recognised as a leading law firm

Holmes & Hills Solicitors is independently recognised by The Legal 500 and Chambers & Partners - two independent directories of the UK’s top law firms - as being a leading supplier of legal services in the region. These accreditations give our clients the confidence that the legal advice and representation they receive from Holmes & Hills is some of the best available. Our clients range from established and growing businesses whose brands are recognised and sold around the world and local authorities across the region, through to families and first-time home buyers.