Legal Secretary

We are looking for a part-time secretary to join our award-winning Corporate team in Winchester. The right candidate will provide efficient and professional secretarial support to 4 solicitors based in the Winchester office. You will need to be highly organised, a good team player, and have excellent IT skills.

The successful candidate will be joining one of the largest corporate law practices on the South Coast. You will work in a highly skilled team led by a partner who is one of only three Legal 500 Hall of Fame corporate finance solicitors in the region, acting for serial acquirers and a highly rated team of partners and staff in Southampton who together are winners of the Corporate Finance Team of the Year in the region.

Principle Duties & Responsibilities

• Preparation of bills, CHAPs and BACS payment requests and cheque requests
• Typing of letters, memos, emails and attendance notes
• Opening and closing of client files
• Onboarding new clients and carrying out relevant checks
• Liaising with clients and fee earners over the phone and via email
• Dealing with telephone enquiries, both internal and external
• File compliance
• Diary management
• Preparation of various documentation, PDF Pro etc
• General secretarial and admin duties including printing, photocopying, archiving files
• Assisting with the collection of department wide information to assist with administrative/management responsibilities of HOD/team leader
• Creating and administering Project Fusion datasites
• Looking up and downloading company information on Companies House website
• Creating document Bibles
• Assisting with Data Room uploading and downloading
• Preparing Docusign envelopes

Key Competencies

• Technical – develops technical knowledge to carry out specific tasks within own role
• Organisation – self-management, initiative & taking ownership, takes on responsibility and accountability for tasks, actions and managing own workload
• Communication – working with others/teamworking, communicates confidently and professionally
• Client Relationships/Customer Service – works collaboratively and robustly with clients, internally and externally, establishing effective sustainable relationships

The Candidate

• Trained in secretarial practice
• Excellent keyboard and audio-typing skills
• Excellent IT Skills e.g. Word (particularly formatting documents), Excel, PowerPoint
• Excellent communication skills, both written and verbal
• Highly organised
• A good team player
• Flexible and proactive approach