Legal Secretary

Job Title: Legal Secretary

Working Pattern: Full-time

Location: London Buckingham Green/Hybrid – 3 days on-site

Rolls-Royce are seeking to recruit a Legal Secretary to join their team in London.

Rolls-Royce & Partners Finance Limited (“RRPF”) is a fast-paced jet engine leasing company with the largest global portfolio of Rolls-Royce and IAE V2500-A5 aero engines, providing medium and long term spare engine leasing and bespoke financial solutions to airlines, aircraft lessors and OEMs worldwide. We support over 70 customers worldwide with a portfolio of over 500 jet engines. This is an important role within the Legal & Contracts function at RRPF who require an experienced, pragmatic and enthusiastic Legal Secretary to join the team. The role is extremely diverse and requires excellent organisational skills, the ability to multi-task and to prioritise workload, as well as the ability to communicate effectively. Accuracy and a meticulous eye for detail are essential.

Why Rolls-Royce?

Rolls-Royce is one of the most enduring and iconic brands in the world and has been at the forefront of innovation for over a century. We design, build and service systems that provide critical power to customers where safety and reliability are paramount.

We are proud to be a force for progress, powering, protecting and connecting people everywhere.

We want to ensure that the excellence and ingenuity that has shaped our history continues into our future and we need people like you to come and join us on this journey.

We’ll provide an environment of caring and belonging where you can be yourself. An inclusive, innovative culture that invests in you, gives you access to an incredible breadth and depth of opportunities where you can grow your career and make a difference.

What We Offer

We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include bonus, employee support assistance and employee discounts. Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home, or another remote location. It’s a locally managed and flexed informal discretionary arrangement. As a minimum we’re all expected to attend the workplace for collaboration and other specific reasons, on average three days per week.

What You Will Be Doing

In this role, you will perform:

1. Legal Administration/Secretarial work - providing legal adhoc administrative support to a legal team of 6 x people, including managing execution of various legal contracts, proofreading and editing of legal contracts, e-filing of legal contracts and safekeeping of ink originals, liaising with notaries and other general administrative services.
2. Contract management and administration – including using RRPF’s contract management system (“Trinity”) which is a Salesforce based system.
3. Responsible for review of lease/contract data in Trinity and compare it back to the underlying contract to ensure accuracy in our data. Raise any concerns with the Paralegal & Contract Manager or relevant Marketing Director.
4. Insurance/Reinsurance renewals – liaise with customer and/or their insurance broker on the upcoming insurance renewal; review the renewed certificate and ensure it accurately reflects the requirements of the underlying sale or lease agreement and RRPF’s financing; update Trinity.
5. Responsible for the management of RRPF’s Letters of Credit including liaising with customers on any upcoming renewals.
6. E-filing of all RRPF contracts including: lease agreements, sale agreements, maintaining local law legal opinion library, insurance certificates, security filings.
7. Management and safekeeping of ink original contracts including: following up with customer post-closing to ensure that a full set of original contracts are exchanged and any title documents received. All originals to be sent offsite for safekeeping.
8. Responsible for RRPF signing process including setting up contracts for signatures on DocuSign.
9. Process management and improvement – responsible for the legal/contracts processes and ensure they are updated accordingly.
10. Security Process Administration: management of the security administration process under RRPF’s financing – to ensure security is created and released in line with RRPF processes for any new acquisitions or disposals.
11. Company Book-Keeping: responsible for maintaining the various company books under guidance of RRPF’s Legal Counsel and RR plc Corporate Governance team, including:
12. Maintaining the Company Books for approximately 10 legal entities.
13. Responsible for setting up various board meetings with directors and attendees and compliance with the company’s articles in relation to notice periods for board meetings.
14. Drafting board minutes, powers of attorney and any ancillary documents using previous precedents.
15. Liaise with Rolls-Royce plc Corporate Governance department for all Companies House filings.
16. Assisting with management of non-UK Companies with the applicable Company Secretaries including maintaining copies of board minutes and authorisations, constitutional documents.

Who We’re Looking For

At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviours that guide us and are an essential component of our assessment process. They are the fundamental qualities that we seek for all roles.

1. Accuracy and attention to detail is essential.
2. Ability to work under pressure.
3. Good communication skills – able to deal with customers, senior management and JV partners.
4. Excellent organisational skills, good time management and ability to multi-task and prioritise workload.
5. Flexible, a strong team player, open to new ideas and robust.
6. This role would ideally suit a candidate with previous experience in working in a legal function as a legal secretary.

We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives which are crucial to innovation and problem solving. We believe the more diverse perspectives we have, the more successful we’ll be. By building a culture of caring and belonging, we give everyone who works here the opportunity to realise their full potential.

We welcome applications from people with a refugee background.

You can learn more about our global Inclusion strategy at Our people | Rolls-Royce

Job Category: Commercial

Posting Date: 07 Feb 2025; 00:02

Posting End Date: 21 Feb 2025