Legal Secretary

Reed; London; On-site; GBP 25,000 - 30,000; Full time

Job description

Legal Secretary: Real Estate

• Annual Salary: £25,000 - £30,000
• Location: NW6, London
• Job Type: Full-time

Join a prestigious law practice in London as a Legal Secretary in our Real Estate department. This role offers a dynamic work environment and the opportunity to be part of a firm that values hard work, expertise, and a creative approach to challenges. We are looking for a highly experienced individual who is secure in their work and embraces our firm's long-term strategy.

Day-to-day of the role:

• Audio and copy typing of correspondence and documents.
• Managing filing and file systems, including dealing with incoming and outgoing mail.
• Photocopying, faxing, scanning, and emailing documents.
• Arranging client meetings and managing time recording for fee earners.
• Opening and closing case management files, updating contacts and file information in the DPS case management system.
• Interacting with clients and contacts via telephone, taking messages, and meeting in person to witness signatures or collect documents.
• Drafting letters, documents, and forms using standard precedents and forms library.
• Handling replies to enquiries, preparing contracts, deeds, licences, TR1s, Property Forms, etc.
• Attending clients to arrange for documents to be signed or witnessed and arranging for the provision of physical AML and KYC documentation.
• Setting up and managing data rooms, acting as central administrator.
• Downloading title documents from the Land Registry Portal and requisitioning searches.
• Assisting with completing Reports on Title, dealing with land registry and SDLT formalities.
• Preparing bills, financial statements, and making SDLT submissions as necessary.
• Completing file closure exercises and reconciling financial accounts on the case management system.
• Adhering to the firm’s risk and compliance policies.

Required Skills & Qualifications:

• Excellent IT skills, proficient in Office 365 and experienced with case/document management systems.
• Strong attention to detail and excellent verbal communication skills.
• Ability to take initiative and work proactively in a fast-paced environment.
• Highly organized, logical, and able to demonstrate good team skills.
• Good flexibility and adaptability, not afraid to challenge the status quo in a positive, respectful, and constructive manner.

Benefits:

• Competitive salary and benefits package.
• Discretionary profit costs billed and paid in respect of introductions.
• Holiday entitlement: 23 days per annum plus 8 bank holidays, with additional days after two years of service.
• Pension Scheme: Auto-enrolment into the company’s pension scheme.
• Private Medical Health Scheme (including subsidised gym membership) upon successful completion of probation.
• Employee Assistance Programme.
• Eyecare and Flu Vaccination voucher scheme.

To apply for this Legal Secretary position in Real Estate, please submit your CV and cover letter detailing your relevant experience.