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Legal Secretary
Owen Reed
London
On-site
GBP 60,000 - 80,000
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Job summary
Join a dynamic team as a Legal Secretary specializing in Real Estate Disputes. This role is pivotal in ensuring smooth operations within a busy legal environment, requiring exceptional organizational and communication skills. You will manage workflows, oversee calendars, and support a team of professionals while maintaining high standards of confidentiality and client service. In this vibrant role, you will be the first point of contact, showcasing your proactive approach and ability to handle multiple tasks efficiently. If you're looking to develop your skills in a supportive and fast-paced environment, this opportunity is perfect for you.
Qualifications
- Experience in a legal secretarial role within a professional environment.
- Excellent verbal and written communication skills are essential.
Responsibilities
- Manage workflow and delegate tasks within the team.
- Prepare, edit, and proofread documents with attention to detail.
- Coordinate billing and compliance processes effectively.
Skills
Organisational skills
Communication skills
Prioritisation skills
Flexibility
Confidentiality
MS Office proficiency
Typing speed (60 wpm)
Client service focus
Teamwork
Education
Degree in relevant field
Tools
MS Office
Job description
We are looking forLegal Secretary - Corporate
Reports To: Head of The Corporate Practice
Purpose: To provide secretarial support to the Corporate Team
Salary: Competitive (based on skills & experience)
Hours: Monday – Friday 9.30am – 5.30pm (may consider flexibility with hybrid working arrangement)
Flexibility: Require flexibility to start early and stay late when required
Benefits: Offer a competitive range of benefits for employees (ie 25 days holiday, Private Healthcare, Pension, Life Insurance, Discretionary Bonus Scheme, Cycle to Work Scheme, Season Ticket Loan)
Key Responsibilities asLegal Secretary - Corporate
• Documents & Correspondence: Type documents and correspondence for Partners/Associates.
• Ensuring correspondence is prepared, signed and sent out in a timely manner
• Diary Management: Manage diaries in a pro-active manner ensuring the Partner/Associates are prepared for forthcoming appointments
• Administration: Maintain contacts, distribution lists, scanning and filing
• Matter Management: Ensure files are opened and closed correctly as well as archived on a regular basis
• Billing: Liaise proactively with Partner/Associates to ensure that the firm’s billing process is adhered to.
• Prepare invoices using the firm’s billing software and liaise with Partners/Associates to ensure timely delivery of invoices to clients.
• Business Development Support: Assist with Team BD activities, including client events and tenders.
• Other Duties: other ad-hoc duties, research and projects as requested by the Partners/Associates
Skills Required forLegal Secretary - Corporate
• Ability to balance and prioritise a range of tasks, projects and deadlines
• Administration skills– planning, organising, eye for detail, maintaining accurate records/information
• People Skills – approachable, professional, engaging and calm
• IT Skills – Excellent Outlook (Word, Excel and Powerpoint) and our internal systems (training will be provided)
• Relationships – Developing strong and professional relationships with clients, the team and colleagues across the firm
• Experience of working within the legal sector or within a professional services environment
Personal Qualities forLegal Secretary - Corporate
• A positive and proactive mindset to continually deliver high level support
• Excellent communication skills and ability to build relationships at all levels across the firm
• Proactive, flexible and adaptable with a “can do” mindset and initiative to find solutions to problems and issues
• Ability to prioritise, and comfortable working with autonomy
• Good time management, adopting a flexible approach to work
• A positive approach to ongoing development and implementing new ways of working
• A strong team player, working flexibly to assist colleagues
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