Legal Secretary

Legal Assistant - Conveyancing
Location: Walsall
Salary: £23k - £25k DOE
Hours: Full Time 9:00am - 5:15pm

ACS have teamed up with one of the midlands most well-established legal firms to support them with the recruitment of a legal assistant/secretary to join their conveyancing team in the Evesham office.

Main Purposes

To provide secretarial and admin support to Fee Earners to enable them to operate at maximum efficiency. The role will also include reception duties.

Person Specification

1. Previous experience working as a Legal Assistant/Secretary
2. Great communication skills and an ability to work well with others
3. Ability to work under time constraints and prioritise workload
4. Able to handle sensitive matters discreetly
5. Good organisation skills with a methodical approach
6. Self-motivated and proactive
7. Deliver excellent service to clients and colleagues

Main Duties and Responsibilities

1. Maintain Fee Earner's diary arranging meetings and appointments
2. Occasional reception cover
3. Deal with routine client correspondence and queries
4. Opening and closing files
5. Attend to clients both in person and on the telephone in a manner in keeping with the firm's standard of client care
6. Create and maintain client records on the firm's database ensuring that all correspondence and file notes are recorded on the system
7. Produce client correspondence and enclosures for mailing including client bills
8. Produce client correspondence via dictated notes
9. Submitting SDLT forms to HMRC
10. Submitting applications to register properties with Land Registry
11. Ensure the confidentiality of the client and firm's information and documentation at all times
12. Maintain client hard copy files including copying, storage and retrieval of information
13. Dealing with completion funds/slips
14. Ordering documents from Land Registry online system
15. Search requests/monitoring returns and ensuring payments are made
16. Assisting with drafting of Contract Packs, Transfer Forms and other legal documents
17. Ensuring cleared balances on accounts before closure
18. Request payments and record receipts of client monies
19. Arrange searches, reports and any other information as requested by the fee earner
20. Organising post and taking to the post office
21. To be responsible for typing, photocopying, filing, making and receiving emails and faxes
22. To work in a safe and secure manner, with regard to the Health and Safety at Work Act
23. To undertake any other reasonable activity requested by the Firm