Legal Office Administrator

Reed; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job description

Job Description

Join A Prestigious Regional Law Firm as a Legal Office Administrator!

Are you an organised and detail-oriented individual with a passion for the legal field? An esteemed regional law firm is seeking a dedicated Legal Assistant to support a team of legal professionals. This is an exciting opportunity to be part of a collaborative environment where your contributions will make a significant impact. The firm is renowned for its deep expertise and strategic presence across the Midlands. They pride themselves on our one-team ethos, fostering a collaborative environment that values trust, innovation, and expertise. Imagine working with a leading client base, gaining exposure to a wide range of legal matters and industries. You'll be collaborating closely with a well-established team of experienced and highly regarded legal professionals who are committed to excellence and innovation.

Work type: Monday to Friday (Full-time, permanent)
Location: Birmingham (North Birmingham area)

Day-to-Day Responsibilities:

1. Provide administrative support to the team.
2. Assist with administrative tasks across the company in line with our workflow ethic.
3. Transcribe and prepare correspondence and documents through audiotyping and word processing, using company precedents where appropriate.
4. Handle administrative routines such as scanning, faxing, printing, and photocopying.
5. Manage client/matter files efficiently, including file opening, preparation of client care letters, file closure, and archiving.
6. Deal with incoming and outgoing mail in all mediums.
7. Make appointments, arrange meetings, and maintain diaries for managers/fee earners, including providing refreshments as necessary.
8. Attend to clients both in person and on the telephone, providing support in a professional and friendly manner.
9. Ensure confidentiality of all the company’s and clients’ information.
10. Work flexibly as part of the wider support team, cooperating with peers to maintain a cooperative team environment.

Required Skills & Qualifications:

1. Proven experience as a Legal Assistant or in a similar administrative role within a law firm.
2. Strong organizational skills and attention to detail.
3. Proficiency in Microsoft Office Suite and legal research tools.
4. Excellent written and verbal communication skills.
5. Ability to manage multiple tasks and prioritize effectively.
6. Strong problem-solving skills and a proactive attitude.
7. Knowledge of legal terminology and procedures is a plus.