Legal Executive Assistant

Job Title: Legal Executive Assistant

Department: Administrative Services

Office: London

Report to: Director, People & Operations

Summary

We strive to be enterprising, respectful, inclusive, insightful, and tenacious in every aspect of our business, including our interactions with clients, colleagues, and the communities where we have a presence. We rely on these core values to serve clients in key practice areas and industries – the pillars of Brown Rudnick: crisis management, which includes restructuring, investigations, and special situations; global litigation; life sciences; technology; and brand and reputation protection. In line with these commitments, we are seeking a highly skilled and experienced Corporate Legal Executive Assistant (LEA) to enhance our team’s operations within our London office.

As an LEA, you will provide advanced administrative and operational support to our team. This role demands exceptional communication skills, meticulous attention to detail, and a robust understanding of legal processes. The ideal candidate will be adept at managing complex schedules across multiple time zones, confident handling sensitive communications and maintaining stringent confidentiality.

Responsibilities

• Advanced Diary & Meeting Coordination: Manage extensive diaries, organise critical meetings, and appointments seamlessly across various time zones.
• Communication Management: Efficiently handle incoming calls, emails and post, ensuring responsive communication and taking proactive actions as necessary.
• Travel and Itinerary Planning: Arrange travel and accommodations, meticulously preparing detailed itineraries to support seamless travel plans.
• Document Management: Produce, edit and refine documents, briefing papers, reports, correspondence, and presentations to a high professional standard.
• Financial Administration: Oversee the completion of invoices, including checking and amending narratives, disbursements, and VAT.
• Meeting Preparation: Ensure that all fee earners are thoroughly prepared for meetings with all necessary documentation and briefings.
• Client & Cross-Department Interaction: Act as a liaison between clients, fee earners, and business professionals to facilitate effective communication, relationship management and cross-departmental projects.
• System and Data Management: Maintain and enhance office systems including data management, electronic filing, and archiving to ensure operational efficiency.
• Administration & Team Collaboration: Handle new client/matter forms utilising firm systems; assist additional lawyers on a temporary or permanent basis as you may be assigned; provide broader reception cover when requested; and assist other LEAs when the need arises.

Qualifications

• Minimum of 4 years’ experience as an LEA within a legal environment.
• Advanced knowledge of Microsoft Office, DocXTools and Intapp.
• Exceptional verbal and written communication skills, capable of engaging effectively at all organisational levels.
• Superior organisational and time management skills, with a demonstrated ability to manage multiple tasks and priorities effectively.
• Flexible and dynamic approach to work, with the capacity to adjust to changing schedules and demands.
• Confident and composed under pressure, maintaining professionalism in high-stress situations.
• Competent in working within tight deadlines, ensuring timely completion of tasks without compromising on quality.
• This role is designed for a driven, detailed orientated professional who thrives in a dynamic, fast paced environment. If you are looking to leverage your advanced skills in a challenging and rewarding setting, we encourage you to apply to join our team at Brown Rudnick.

Who We Are

Brown Rudnick is an international law firm with roots in post-war 1940s Boston and New York City. From the beginning, our lawyers and business professionals have demonstrated a remarkable blend of entrepreneurialism and collaboration. Over the last 25 years, the combined firm has thrived with full and easy partner/practice integration, rapidly realized profits from practice group collaboration, the continued development of new lawyers and business professionals that are well respected in the industry. Today, Brown Rudnick is a recognized leader in several practice and industry areas, such as corporate restructuring, technology, white collar defense, international disputes, intellectual property, and life sciences. The Firm continues to grow strategically and show its entrepreneurial, collaborative spirit that led to its creation.

Brown Rudnick LLP is an Equal Opportunity Employer, committed to recruiting, developing, and advancing talented professionals from all backgrounds across the spectrum of diversity. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, ethnicity, color, ancestry, religious beliefs, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity and/or expression, age, national origin, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or another protected characteristic, all as defined by applicable laws.