Legal Billing Manager - Boutique City Law Firm

Legal Billing Manager - Boutique City Law Firm!
Hybrid / Remote working opportunity!

Salary: £50,000-£55,000.

This is a boutique law firm based close to Liverpool Street, focusing on advising companies, lending institutions and occasionally governments on foreign investments into power and infrastructure investments in emerging markets. They also have 3 overseas offices, each of which are supported by the London accounts team.

The firm is made up of approximately 70 people, with the invoicing, accounts payable and credit control function provided to all offices by a small team in the London office. The firm outsources payroll, management and annual accounts and tax returns to external accountants.

This role can mainly be carried out on a remote basis, with occasional office attendance when necessary.

Responsibilities

• Running month-end management reports
• Checking and responding to the Accounts e-mail mailbox and any ad-hoc inquiries
• Auditing the current process (mostly manual) and proposing and implementing process management systems
• Overall control of the purchase ledger for Counsel fee notes for all offices
• Liaison with the accountants for all offices
• Posting and/or amending time entries, disbursements on the system
• Maintaining the spreadsheet log of all fee notes - i.e., the counsel, invoice number, date, amount and the matter it relates to
• When billed and settled, informing the credit control manager to settle fee note and make a log on spreadsheet of the settlement date
• Reconciling the ledger and sending copies of the fee note to the firm's external account for the London office
• Liaison with Credit / Revenue to check if any funds received relate to invoices that included counsel fee note - update the purchase ledger reconciliation and send copy of fee note to credit control manager to settle/notify the partner/fee earner that the fee note is being settled
• Overall invoicing for up to 10 partners including:

1. Dealing with credit control and billing related queries coming into the Accounts mailbox (for all offices)
2. Running monthly WIP report
3. Creating prebills - reviewing rates/VAT/Client details
4. Sending out invoices to clients
5. Posting and editing bills during the month
6. Posting expenses
7. Chasing and re-issuing of bills
8. Liaising with clients and Partners to set-up of new vendors on e-billing systems

• Providing fee earners with financial reports/accounting history when requested
• Being the point of contact for e-billing and e-billing related queries
• Covering in the event of illness / absence / holidays of Credit Control and Accounts Manager Role

If you are interested in this opportunity (AND MATCH THE WORK EXPERIENCE CRITERIA) please contact me immediately for more info!