Legal Administrator

I am looking for a Legal Assistant to work within the Conveyancing department of my Halifax based client to provide clerical support to fee earners in the practice.

Key Tasks

1. To assist in the management of caseload by undertaking procedures as directed by the Conveyancer including dealing with file related queries either face to face or by telephone.
2. To support Conveyancers in the maintenance of files by effective file management.
3. To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the Conveyancer.
4. To attend to clients, taking instructions, and conducting letter and telephone enquiries as necessary.
5. Providing quotes both on the phone and by email, including via referrers.
6. To use the correct Practice procedures and systems in order to manage cases effectively and in accordance with the firm's standards and legal requirements.
7. To manage own work allocation, productivity and quality of work with minimum supervision.
8. Contacting Clients, Agents, Referrers, Search providers and other parties Solicitors to progress active conveyancing transactions.
9. Ensure the confidentiality of all the firms and clients' documentation and information.
10. Contributing to maintaining a safe and healthy working environment.
11. Contributing to maintaining and improving office procedures.
12. Ensuring compliance with the Firm's Equality and Diversity policy.

Additional Tasks

1. Dealing with sale, purchase and re-mortgage matters to the extent delegated by the Conveyancer, to include:
1. Any preliminary matters on both sale and purchase files.
2. Obtaining all required documentation from the client, other-side, third parties (such as HMLR, HMRC and Lenders).
3. Drafting sale contracts and re-mortgage documentation as required and supervised by the Conveyancer.
4. Assisting the Conveyancer in replying to enquiries.
5. Dealing with Lenders on both sale and purchase matters, checking redemption statements, mortgage offers and dealing with the financial calculations relating to the same as required by the Conveyancer.
6. Assisting with purchase files, including:
1. Obtaining initial documentation.
2. Collating contract packs.
3. Administrative duties relating to the title checks/title reports.
4. Assisting the Conveyancer in raising enquiries.
5. Reviewing and reporting on mortgages.
6. Ordering (all appropriate) searches, review and reporting on the same as supervised by the Conveyancer.
7. Preparation of files for completion to include, final searches, requests for mortgage advances and liaison with Clients as to receipt of balance funds.
8. Dealing with all appropriate Notices/Deeds — Post Completion.
9. Updating the Estate Agents, Mortgage Brokers as required.
10. Updating Lender Portals, including Lender Exchange and LMS.
11. Post Completion procedures including Land Registry applications, First Registrations, Deeds back to client/lender and archiving the file.

This is a full-time, permanent role based in my clients' offices in Halifax.