Legal Administrator

Role: Legal Administrator REF (phone number removed)
Contract Length: It is anticipated that this assignment will be for 12 months (part time - 3 days per week)
Location: Exeter
IR35: Inside
Pay Rate to Intermediary: 15.74 per hour

Spinwell is recruiting for a Legal Administrator for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE LEGAL ADMINISTRATOR

• Provide dedicated support to the Head of Legal Services or Senior Force Legal Advisors in the form of diary management ensuring work is co-ordinated and prioritised, and other administrative activity.
• Provide a high quality customer focussed approach, as the first point of contact for members of the Joint Legal Services Department.
• Liaise with the wider organisation and partner agencies on behalf of members of the Joint Legal Services Department.
• Undertake responsibilities for the Practice Manager in their absence with limited or no supervision, such as reviewing and allocating new work received into the department which requires specialist knowledge of the team and work types.
• To collate, and where appropriate interrogate databases, the legal services case management system Iken and other data sources, in order to put together responses to Freedom of Information requests under the supervision of the Legal Practice Manager.
• Take responsibilities for a portfolio of administrative work or specific key tasks working with limited supervision.
• Provide administrative support to a range of meetings and/or events as required on a regular or ad hoc basis. This includes, but not limited to, booking venues, and accommodation, sending out meeting requests, taking notes, recording and sending out actions, and following up actions to officers, staff and external partners as required to ensure those actions are completed.
• Providing a customer focussed response to telephone and face to face enquiries that may involve some specialist knowledge and subject matter expertise. This includes regular contact with members of the public who can be difficult and abusive, external agencies and stakeholders.
• To type up legal documentation using digital dictation.
• Undertake general office duties which includes making travel arrangements, raising invoices, making payments to the Courts, photocopying, printing, diary management, stationery and equipment ordering, and managing a range of data contained with spreadsheets for the department.
• To carry out IT problem solving for the wider team in order to deliver comprehensive legal services.
• To open and close legal files in accordance with departmental and force policy and procedure. This requires knowledge of GDPR requirements.

SKILLS/EXPERIENCE OF THE LEGAL ADMINISTRATOR

• Administrative experience and knowledge of working in a legal environment
• Experience of using Microsoft Office applications, in particular Word, Excel and Outlook
• Ability to work in a challenging environment with a wide and varied caseload with limited supervision.
• Good Audio and copy typing skills
• Good knowledge of English grammar.

If you are a Legal Administrator, apply now or send your CV to Spinwell!

We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.