Legal Administrator

Location: Coventry

Salary: Up to £24,000 per annum

We are working closely with a well-established multi-office, Legal 500-recognised law firm who are looking to attract an experienced legal administrator to support the Administration Department and their wider branch network, from their head office on the outskirts of Coventry.

The role will involve:

1. Processing incoming and outgoing post
2. Scanning of incoming post to the intended recipient
3. Photocopying including copying CD's/DVDs containing documents/medical records
4. Inputting information onto an excel spreadsheet
5. Maintaining the photocopying machines and monitoring stock levels of toner and paper
6. Co-ordinating file review administration of Fee Earners' files, setting outlook reminders and chasing progress
7. Assisting with file closing, wills and deeds storage and the retrieving files
8. Updating and distributing internal telephone lists on excel
9. Sending out quarterly marketing bulletins
10. Assisting at an offsite storage facility with periodic reorganisation
11. Shredding of files which will involve some manual handling
12. Covering reception/main switchboard over lunch periods, holidays and absences, greeting clients in a professional and friendly manner
13. Operating an overflow switchboard from your computer

Suitable candidates will have:

1. Previous experience as an administrator, preferably gained in an SRA regulated law firm
2. Proficiency in MS Office including Word, Excel and Outlook
3. A flexible attitude to work and a willingness to learn different roles, to be able to cover absences as required
4. Strong attention to detail, with a methodical and logical approach to work
5. The ability to multi-task and prioritise your own workload, using your own initiative
6. The ability to work effectively and flexibly as part of a team with a ‘can do attitude’
7. Previous experience of using a legal case management system (preferred but not essential)
8. Own transport and full UK driving licence (essential due to office location)

This is a full-time, permanent job which is office-based. Hours of work are 9am to 5.30pm Monday to Friday.

Benefits include:

1. 5 weeks’ annual leave plus bank holidays and additional paid leave over the Christmas shut down period which doesn't need to be retained from your annual entitlement
2. Company pension scheme with 3% contribution from the company
3. Death in service benefits 3 x annual salary
4. Company sick pay
5. Full induction programme
6. Access to AML webinars for continued training and development
7. Ongoing training with regular reviews
8. Excellent career prospects
9. Free parking
10. Staff discounts available on Conveyancing transactions and Wills
11. Complimentary beverages are provided to all staff (tea, coffee, squash etc.)
12. Social events – Christmas/Summer party, social evenings etc.

Note: Salary stated is in line with market rate and will be wholly dependent on experience. The information given above is correct to the best of our knowledge. Own transport is essential due to office location.

For more information, please contact Tracey at Talentwise Solutions.