Legal Administrator

Smiley & Co, Ltd.; Birmingham; Hybrid; GBP 25,000 - 40,000; Full time

Job description

Location: Birmingham

Salary: Competitive, depending on experience

Closing date: Tuesday 15th April 2025

Our client is a leading full service intellectual property firm with an international client base. They have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, they have grown from a regional firm into an international practice. Despite their long history they are a young firm with a fresh approach to their clients' requirements and employee career progression. They are rated as one of the leading intellectual property firms in the UK.

The Role

They are currently looking to recruit a Legal Administrator to join their team in their Birmingham office. This is a full-time, permanent role.

The successful candidate will provide a support service to the patent fee earners in a role which shall involve all aspects of patent legal administration and will be reporting to Partners/Fee Earners/Operations Manager.

Key Responsibilities

• Processing correspondence to and from the client
• Preparation of online forms for registration of patents and designs
• Drafting and finalising invoices, uploading invoices to e-billing systems
• Organising completion of fee earner's workload when they are not available
• Dealing with fee earner's incoming emails
• Preparation of cost estimates and reports for clients
• Diary management
• Telephone cover for offices when required
• Minute taking when required
• Drafting letters, emails and occasionally travel schedules
• Basic record entering and record keeping
• Proof reading
• Sorting, prioritising, and dispatching of documents
• Transcribe audio dictated correspondence
• Other general duties commensurate with position

The job description is not an exhaustive list of all the tasks and the role might include additional duties associated with running of the department.

Skills And Qualifications

• Demonstrable experience of working in an administrative role
• Confident in using latest communication technologies e.g Microsoft teams
• Demonstrable experience of using databases and other systems
• Able to use audio transcription tools e.g big hand etc. (not mandatory but desirable)
• Ability to work both independently and as part of a team
• Proven organisational skills and excellent oral and written communication skills
• Possess a commitment to quality and attention to detail. A high level of accuracy is essential

Benefits

From starting:

• An attractive and competitive salary based on experience
• A pleasant and friendly working environment
• Flexible working – core hours and hybrid working
• 35-hour week
• 26 days annual leave, increasing by one day with each complete years' service, to a maximum of 31 days, in addition to bank holidays
• Life Assurance cover
• Employee Assistance Programme
• Mutual pension contribution of up to 5%, salary sacrifice scheme available
• Smart casual dress code
• ‘Giving Something Back' - a paid day off once a year to volunteer at a charity of your choice
• Social events

After Successful Completion Of Probationary Period

• Health Cash plan
• Cyclescheme
• Season Ticket Loan
• Enhanced family friendly benefits
• Discounted gym membership
• Access to ‘My Perks' which provides discount codes or money back on different websites

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.

Their culture is very supportive and friendly. Their employee led and established Equality and Diversity Group have been instrumental in bringing about some wonderful initiatives and they are proud of the work they have been doing. By joining them you will be encouraged to develop as an individual and be valued for the skills you bring.

Please note that they reserve the right to bring forward the closing date in the event that they receive sufficient applications. If you haven't heard from them within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion, and they wish you well in your job search.

Please strictly no agencies.