Legal Administrative Assistant Family

Legal Administrative Assistant

• Job Type: Full-time
• Location: Farnham
• Salary: £25,000 - £30,000

We are seeking a proactive and organised Legal Administrative Assistant to join our dynamic team with the Family Law Department. This role involves comprehensive administrative support to our legal department, ensuring efficient operation through a variety of tasks related to organisation and communication.

Day-to-day of the role:

• Manage and organise diaries for all department members to ensure efficient scheduling and coordination.
• Meet with clients to assist in the preparation of critical documents such as Form E financial statements, including obtaining, collating, and scheduling necessary documents and liaising with clients for amendments.
• Handle new enquiries promptly and ensure all family court hearings and directions are diarised and actioned timely.
• Liaise with clients, counsel, courts, and other third parties through email, telephone, and in-person communications.
• Prepare and send bills for department approval and subsequent dispatch to clients.
• Conduct initial credit control activities, liaising with fee earners regarding outstanding invoices and necessary actions, such as referrals to credit control.
• Address client queries regarding fees in consultation with fee earners.
• Ensure timely receipt and payment of funds for counsel’s fees and other disbursements.
• Monitor court portals daily to update on case status, approved orders, and hearing notices.
• Prepare hearing bundles and other documents as per practice direction rules in advance of hearings.
• Ensure compliance with court directions by preparing and filing cost statements (Form H, Form H1, N260).
• Set up and maintain files in Proclaim, ensuring all compliance checks are completed.
• Manage BigHand dictations and prepare standard letters using templates for client communications.
• Organise and document minutes for department meetings and handle other administrative tasks as needed.

Required Skills & Qualifications:

• Proven experience in a legal administrative role, preferably within a family law environment.
• Strong organisational and time management skills with the ability to handle multiple tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in using legal case management software, preferably Proclaim.
• Familiarity with legal documentation and court processes.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary package.
• Opportunities for professional development.
• Supportive team environment.

To apply for the Legal Administrative Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role or reach out to Mark Watts at Reed for an informal conversation.