Legacy and Archive Assistant

Service Care Solutions are looking to work within a government entity client on a 12-month contract.

Location: Warrington (Hybrid)

Job role/responsibilities:
To assess and scan documents, imagery, audio material and other material. Prepare documents and material for transfer to The National Archives.

• Responsible for accurately assessing and scanning material against legislative requirements, policy and conventions and maintaining the integrity of the material.
• Produce and maintain Excel spreadsheets and management reports.
• To scan material and edit as necessary using Adobe Pro software and manage the product using emails, Excel spreadsheets and various databases.
• Be responsible for and independently determine material to be scanned or prepared for processing for archiving.
• When assessing material, record appropriate legally based rationale for decisions.
• To treat the material in accordance with National Archiving standards and preserve its integrity.
• To accurately apply legislation and protocol and apply best practice.
• Ensure that all material, including sensitive data and exhibits, are managed and handled appropriately and in accordance with Police and Criminal Evidence Act (PACE), Public Records Act, and archiving protocols.
• Work at pace to meet changing deadlines and risks associated with the material.
• Perform assessments on material in preparation for sensitivity reviews.
• Treat all material professionally and sensitively, understanding the operational impacts and consequences of mishandling material.
• Maintain confidentiality in relation to all material.

Knowledge/Responsibilities:

• Approachable and diplomatic, remaining calm in a busy and demanding environment.
• Previous experience demonstrating research and/or analytical skills (could be part of a degree course).
• Extensive experience of computer systems and standard software packages relevant to the Archive Team with a good working knowledge of spreadsheets and databases.
• Experience in handling sensitive and confidential information.
• Experience in record management and compliance in line with data protection and legal obligations.
• Able to regularly prioritise workload risks based on knowledge of legal obligations.
• Ability to use Microsoft business applications (MS Teams, Outlook, Word, Excel, Adobe Pro, and PowerPoint).
• Ability to assimilate information quickly, evaluate the threat posed and determine a course of action.
• Ability to work in a controlled methodical way within time constraints.
• Demonstrate the ability to work on a number of tasks simultaneously and prioritise effectively.

Qualifications:

• A good general standard of education (e.g., GCSE/Level 2 qualifications or their equivalent).

If you are interested in this role or want further discussion, please contact Lewis either via email: lewis.ashcroft@servicecare.org.uk or tel: 01772208962. Alternatively, if you have any friends or colleagues that might be interested, please feel free to refer them as we have a referral scheme in place of up to £250.