Lead Pharmacy Technician Procurement & Dispensary Manager

Lead Pharmacy Technician Procurement & Dispensary Manager

Midlands Partnership NHS Foundation Trust

Do you have a passion for Procurement, team leading and service improvement? If so then this is the job for you.

Based at Redwoods Centre in Shrewsbury, you will lead the team of Procurement Technicians and Pharmacy Support workers who are part of our wider Procurement team at both St Georges at Stafford and at Haywood Hospital in Stoke. You will work closely with the Senior Leadership Team and be responsible for the development of our procurement services.

You will also be responsible for leading, supporting and developing the dispensary team at the Redwoods centre. The successful candidate will be fully supported to develop your leadership and management skills. We encourage and support our team to complete the PRINCE 2 training. In addition, you will be supported to undertake the Mental Health Therapeutics PgCert at Aston University.

The Trust provides both Mental and Physical Health services, and you will be provided with a wide range of opportunities to learn and develop, including opportunities for further learning in clinical and managerial skills.

Carrying out Accuracy Checking is a part of the role, and if you do not already hold this award, we will support the right candidate in achieving this.

You will work collaboratively with the dispensary managers at both St George's and Haywood to promote a safe and effective service and be supported by the Chief Pharmacy Technician.

Main duties of the job

1. To provide technical leadership on procurement in collaboration with the procurement team (Technicians and Pharmacist) across all sites.
2. Day to day management and leadership of the dispensary staff at Redwoods site.
3. Effectively communicate with pharmaceutical wholesalers, manufacturers, homecare companies and external agencies ensuring efficient and cost-effective procurement and supply of medicines.
4. Communicate with pharmacy staff, other healthcare professionals and external customers on wide range of queries relating to procurement of medicines and homecare including changes to contracts; availability and cost of medicines (including controlled drugs, unlicensed medicines and specials); and supply issues or delays.
5. To perform the role of an experienced, registered, pharmacy technician including the provision of advice, supervision, mentoring with staff members under their direct line management (all technical staff).
6. Attend and participate in regional pharmacy procurement meetings and adjudication meetings regarding the tendering of medicines and services.
7. To lead the local dispensary team in providing a range of pharmacy medicines supply and advice services. Ensuring compliance with all legislation relating to medicines supply services, in a safe efficient and cost-effective manner.

About us

By joining Team MPFT, you will be helping your communities and in return for this, we will support you by:

• Supporting your career development and progression
• Generous maternity, paternity and adoption leave
• Options for flexible working
• Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
• Extensive Health and Wellbeing support and resources
• If you work in our community teams, we pay for your time travelling between patients
• Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
• Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates
• Salary sacrifice bikes up to £2k
• Free car parking at all trust sites
• Free flu vaccinations every year
• Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)

And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.

Please note, we may be required to close this vacancy early if we receive a high volume of applications.

Job responsibilities

1. To provide technical leadership on procurement in collaboration with the procurement team (Technicians and Pharmacist) across all sites to ensure cost effective procurement of medicine and minimising impact on patient (inpatient and outpatient) due to stock shortages.
2. The post holder will lead on reporting of key performance indicators for procurement which will be to the Chief Technician on a quarterly basis.
3. Management of the procurement services for the MPFT Pharmacy, to ensure a prompt, efficient and accurate supply service (e.g. Purchase orders, budgetary expenditures and deliveries). To work in conjunction with the Business Intelligence Technician in support of contracts and bids.
4. Effectively communicate with pharmaceutical wholesalers, manufacturers, homecare companies and external agencies e.g. CMU, regarding the safe, efficient and cost-effective procurement and supply of medicines. Matters may be of a complex or sensitive nature.
5. Communicate with pharmacy staff, other healthcare professionals and external customers on wide range of queries relating to procurement of medicines and homecare including changes to contracts; availability and cost of medicines (including controlled drugs, unlicensed medicines and specials); and supply issues or delays.
6. Attend and participate in regional pharmacy procurement meetings and adjudication meetings regarding the tendering of medicines and services.
7. To lead the local dispensary team in providing a range of pharmacy medicines supply and advice services. Ensuring compliance with all legislation relating to medicines supply services, in a safe efficient and cost-effective manner.
8. To work collaboratively with other Dispensary Managers to promote a safe and effective service.
9. To perform the role of an experienced, registered, pharmacy technician including the provision of advice, supervision, mentoring with staff members under their direct line management (all technical staff).
10. To manage the dispensary services by providing direction to all grades of staff, including pharmacists, pharmacy technicians, assistant technical officers, student technicians and pre-registration pharmacists/technicians whilst they are assigned to the dispensary.
11. To contribute to the review of dispensary services, to improve efficiency and establish greater integration with Trust services.
12. To support the training and assessment of staff within dispensary services.
13. To manage technicians providing support to one stop dispensing services (self-medicating schemes).
14. To oversee the management of all technical dispensary staff.
15. To support the development of clinical technician pharmacy services for the MPFT Pharmacy Department in conjunction with the Chief Technicians.
16. To ensure a prompt, efficient and accurate Medicine Optimisation service on wards.
17. To co-ordinate the provision of a technical patient-focused service.
18. To plan and organise ward-based workflow ensuring the most appropriate use of technical skill mix available.
19. To provide assurance that the Royal Pharmaceutical Society for hospital pharmacy standards are adhered to.
20. Developing key performance indicators for feedback to the senior pharmacy team on efficiencies in procurement.
21. Refer when appropriate to the Procurement Pharmacist, clinical pharmacist or Deputy Director of Pharmacy all matters relating to medicines procurement that require professional advice or decision making from a pharmacist.
22. To participate in the pharmacy service out-of hours provision.
23. To embrace the Trust values and act as a positive role model for other members of the pharmacy team.
24. Comply with the standing financial instructions for all financial activity undertaken within the pharmacy.
25. Authorised signatory for the department for invoicing, off contract claims and credits.
26. To support the operational delivery of the clozapine service and to liaise with stakeholders as needed.

Person Specification

Qualifications

• Knowledge of pharmaceutical technical procedures for specialist area to degree or equivalent level acquired through training, NVQ3, BTEC in pharmaceutical science or equivalent
• Nationally recognised accredited checking technician certificate.
• Registered as a Pharmacy Technician with the General Pharmaceutical Council.

Experience

• Working as a registered Pharmacy Technician in UK.
• Hospital Pharmacy experience
• Experience in managing pharmacy technicians and support staff.
• Experience of mental health or physical health hospital pharmacy service delivery.
• Experience in dealing with discipline and performance management
• Experience in dealing with short- and long-term staff sickness
• Experience in service development and implementation of new policies/services
• Experience in leading project management
• Procurement CIPS Training.

Skills, Knowledge & Abilities

• Able to work as part of a team
• Supervisory skills
• Ability to travel across Trust sites
• Ability to work in a busy environment to deadlines
• Keyboard & data handling skills: Microsoft and internet usage
• Ability to prioritise work within dispensary services
• Accurately record all issues, updating the patient records
• Use of an online system in the management of leave requests

Personal Attributes

• Self-motivated and able to motivate others.
• Enthusiastic and hard working
• Ability to lead and be approachable
• Professional and reliable
• Treats others with respect & dignity
• Good team-building skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Midlands Partnership NHS Foundation Trust