Lab Resource Planner

MedPharm; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job description

General Information

Title: Planning Coordinator

Date: 18 MARCH 2025

Site: Guildford, UK

Department: Finance (Planning)

Reporting To: Senior Director, Planning

Position Summary

The Planning Coordinator will be part of the team responsible for the administration of the project, resources and the associated financial management process within MedPharm. This includes responsibility for global data entry in the resource management system and new resourcing initiatives.

Essential Functions

1. Input of new scientific timelines and resource numbers into the planning management system according to technical proposals and cost workbooks.
2. Support the day-to-day operation of the project management software, which includes setting up/disabling User Accounts, changing User Access rights, logging and resolving user queries, capacity and headcount updates.
3. Entry of current financial business data from Salesforce into the Planning management system.
4. Administer and manage the weekly SharePoint maintenance and communicate a live operations schedule covering multiple concurrent projects to meet client milestones.
5. Perform timeline updates on all weekly requests and ensure appropriate reasons for changes are recorded.
6. Check and audit any project data inputted into the planning management system and rectify any issues quickly or escalate to the Senior Director for investigation.
7. Work with Project Management and internal departments to identify and resolve resource conflicts when they arise.
8. Help maintain templates in the planning management system.
9. Effective communication globally to assist in ensuring all project information is entered and kept updated in the planning management software.
10. Generation and provision of key management reports upon request, including assisting with the development of report templates, dashboards, and key KPIs.
11. Look for further efficiencies utilizing the data generated within the software or utilizing any other software at our disposal.

Education and Experience

1. Scientific Background; degree not essential, but desirable; however, ability to provide a background of working in a laboratory setting is advantageous.
2. Use of Microsoft Project or Power BI is an advantage.
3. Experience in planning or resourcing is an advantage.

Knowledge, Skills, and Abilities

1. Good use of Microsoft Excel.
2. Good attention to detail and accuracy.
3. Good communication skills, both verbal and written.
4. Ability to prioritize tasks.
5. Logical, analytical approach to work.

Physical Demands and Work Environment

While performing the duties of this job, there may be certain physical demands required for the position.

1. Requires constant sitting.

Other Duties

You may be asked to take on any other responsibilities or tasks that are within your skills and abilities whenever reasonably asked.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform the job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.