Junior Legal Secretary

Owen Reed is looking to recruit a Junior Legal Secretary to join a top firm in London. The Junior Legal Secretary will provide comprehensive secretarial support to fee earners within the team located in London, and provide wider support to the team when required, as well as to help meet client expectations in line with the department’s objectives.

Main Duties and Responsibilities of a Junior Legal Secretary:

• Audio and copy typing and document processing;
• Formatting documents and any other relevant documentation as directed;
• File openings;
• Organising and maintaining tidy and accurate files both in hard copy and electronically;
• Producing invoices and dealing with any queries that may arise once invoices are issued;
• Produce frequent summaries of account ledgers and ensure that all balances are tidied or cleared wherever possible then archiving files as appropriate;
• Diary management for the fee earner(s);
• Prepare comprehensive travel itineraries and book transport and accommodation as required;
• Receiving phone calls from clients; routing them or taking messages as appropriate;
• General administrative support for the department e.g., filing, photocopying;
• Manage workload capacity and provide regular updates to the Secretary Co- ordinator;
• To provide cover and support to the other secretaries within the team as and when required. Flexibility is important as there can be considerable fluctuations in the amount of work produced by fee earners.

Attributes and Skills Required for a Junior Legal Secretary:

• A minimum of three years’ experience within a legal secretary position;
• A high attention to detail to produce work / documentation which is consistently of a high standard;
• A typing speed of +60wpm, together with relevant legal secretarial experience;
• Experienced in both audio and copy typing;
• An advanced knowledge of Word applications such as auto – numbering, bookmarks, and track changes;
• Ability to organise and paginate large documents using Word/PDF format;
• Competent with MS PowerPoint, Excel, Outlook, and Internet applications;
• Excellent communication skills, both written and verbal;
• Ability to prioritise workload to increase efficiency for the team;
• Shows initiative and is self-motivated;
• Able to convey clear and concise information to clients and external organisations, which will not compromise the practice or the firm.