Junior Football Administrator - Leeds United FC

Closing date - 22 October 2024

Job Description

An exciting job opportunity has arisen at Leeds United FC for a Junior Football Administrator based in the offices at Elland Road Stadium in Leeds, West Yorkshire.

The Junior Football Administrator will report to the Head of Football Administration and will support the Football Administration department with their ad hoc administration tasks to assist with increased workload.

This role is full time and includes weekends; the candidate must be flexible and adaptable to differing seasonal work patterns.

The Role & Responsibilities:

1. Assist with company correspondence including phone calls, emails, letters, and sending packages.
2. Assist Senior Managers in the football departments with the management of their diaries and scheduling appointments.
3. Greeting guests and guiding them to allocated rooms whilst providing refreshments and being their point of contact on site.
4. Match Day work will include hosting the Boardroom and Guest Lounge.
5. Assist with Pre-match preparation for the Boardroom and Guest Lounge including distribution of itineraries, tickets, and collation of guest lists and creating seating plans for the lounges and Directors Box.
6. Coordinate and distribute referee information for home fixtures.
7. Create salary deductions for staff and players as directed.
8. Attend meetings and take minutes, with a quick turnover for distribution.
9. Assist with collating Scout requests for first team home fixtures as required.
10. Track all international call ups for players.
11. Book travel and accommodation for office staff, and domestic and international scouts on our dedicated travel platform in accordance with company procedures.
12. Ad-hoc office related tasks.
13. Control the pool car diary and manage the vehicle log for any repairs, returns, swaps, or queries.
14. Assist with administrative tasks for the Head of Football Administration and Assistant Club Secretary.
15. General admin for the Chairman and owners.
16. Day to day office administration including scanning, photocopying, and typing.
17. Assisting the office with general queries and duties.
18. To assist the administration needs of the Football Administration department.
19. This list is not exhaustive and flexibility in the workload is required.

Ideal technical skills, experience and knowledge include:

1. Must be computer literate with comprehensive administration skills.
2. Self-motivated with excellent communication skills.
3. Ability to multi-task with a high attention to detail.
4. Have a positive and helpful attitude.
5. Ability to work in a professional environment and represent the company in a respectful manner.
6. Driving licence is essential.
7. GCSE Maths & English.
8. Previous administration experience of at least 1 year is desirable, or a football-related degree.
9. A strong drive for self-development and to advance in the Football Administration department.
10. Flexibility in working hours when needed.

Ideal behaviours include:

1. Strong interpersonal skills.
2. Organised and good attention to detail.
3. Ability to use initiative and be creative.
4. Strong customer service skills.
5. Excellent communication skills.
6. Ability to prioritise case load and manage time effectively.
7. Confident and assertive.
8. Ambition, passion and willingness to learn.
9. Keen interest in Football Administration.