Inventory and Demand Planner

Job Description

Job Overview:

We are seeking a Demand Planner with a proactive mindset and keen attention to detail to oversee inventory management, optimise stock levels and enhance logistics operations. The ideal candidate will have very strong analytical skills, the ability to adapt to fast-paced environments and a problem-solving approach. This role requires close collaboration with the rest of the UpCircle team to ensure efficient forecasting, good stock levels across three continents and to encourage continuous process improvement.

UpCircle Beauty is pioneering the future of sustainable beauty by creating innovative skincare, haircare and accessories from upcycled ingredients. This role is an exciting opportunity to meaningfully contribute to a brand that is actively fighting waste while delivering high-performing, ethical skin and haircare.

Key Responsibilities:

Stock Management:

1. Oversee inventory, including inbound and internal stock movements for finished goods.
2. Maintain and update the Inventory Planner IP system.
3. Ensure optimum stock levels across all global warehouses at all times.
4. Provide regular stock reports and analytics to the UpCircle team and generate insights to the Supply Chain Manager for inventory strategies.
5. Liaise frequently with the Marketing Team to understand the dynamics and drivers of sales volumes which can be volatile and fluctuate regularly.
6. Utilise Inventory Planner (IP) to forecast and track current stock volume and sales numbers.
7. Manage inventory and coordinate stock movements on a daily basis.
8. Collaborate with Operations Executives and the Supply Chain & Operations Manager.
9. Submit end-of-month warehouse stock reports to Finance.
10. Generate reports to advise on sales strategy and demand planning as well as providing insights on changes in stock turn across regions.

Logistics & Operations:

1. Manage large wholesale customer orders and support Operations Executives as needed.
2. Oversee large international wholesale shipments efficiently.
3. Communicate with 3PL partners in the UK, EU, and US on stock concerns, promotions, order processes, POS items, damages, SLAs, booking-in, and shipping.
4. Handle claims with 3PLs and couriers, including surcharges and lost shipments.
5. Monitor and address warehouse SLA performance, including pick-and-pack errors.
6. Maintain detailed records of manufacturing issues for escalation by the Supply Chain Manager.

Key Skills & Attributes:

1. Strong analytical skills and experience in demand planning and stock management.
2. A proactive and solution-driven approach, continuously seeking process improvements.
3. High attention to detail and accuracy in a dynamic environment.
4. Ability to adapt quickly and handle unexpected challenges effectively.
5. Excellent communication skills, including the ability to communicate over the phone when required.
6. Proficiency in inventory management software with the ability to quickly learn new systems.
7. Strong organisational and multitasking abilities.

Our Mission & Values:

1. At UpCircle Beauty, sustainability is at the core of everything we do. We take waste-fighting to the next level by rescuing and repurposing by-products from the food and drink industry to create high-performing skincare.
2. We believe in circular beauty – transforming ingredients that would otherwise go to waste into something better.
3. Our team thrives in a collaborative, diverse, and supportive environment.
4. We prioritise innovation, transparency, and ethical responsibility in everything we do.
5. We embrace real, inclusive beauty that represents all ages, genders, and backgrounds.

This role offers a fantastic opportunity for a detail-oriented and driven Inventory & Demand Coordinator to contribute to a growing business that is making a real impact in the beauty industry. If you thrive in fast-paced environments and are passionate about sustainability, we encourage you to apply!

ADDITIONAL INFO:

1. Role is based in Kennington SE5 0AE, South London
2. Start Date: As soon as possible
3. Applicants must be eligible to work in the UK

HOW TO APPLY:

Please send your CV and a cover letter to hello@upcirclebeauty.com with the subject “UpCircle Inventory + Demand Planner”. Good luck!