Interim Team Leader Payroll Compliance

Job Description - Interim Team Leader Payroll Compliance (EUR015FW)

Job Number:

EUR015FW

Work Locations

Hilton - Area Office - Glasgow
191 West George Street
Glasgow G2 2LD

This is your chance to be part of a Corporate Human Resources team at a top global hospitality company!

As a Interim Team Leader of Payroll Compliance, you will partner with our business leaders to attract, retain, and develop Hilton's most important asset, our Team Members.

On the Payroll & Compliance team, reporting to the Manager of Payroll & Compliance, you will be a key part of the payroll leadership team, providing leadership support to our team members daily, and working closely with the Manager and Senior Manager to ensure business and statutory obligations are met.

You will share your knowledge and guidance with the team, ensuring we deliver a high standard of accurate, detailed analytics, reconciliations, and compliance reporting, in accordance with statutory and business deadlines.

Some of the key projects for the Payroll Compliance team are: HMRC compliance reporting for PAYE; annual PSA analysis and reporting; P11Ds; Short Term Business Visitors annual return; Additional Holiday Pay monthly calculations; Daily Pay; Gender Pay reporting; Pension auto enrolment compliance; SOX compliance and controls; Payroll Balance Sheet Reconciliations; General Ledger journals for Payroll; Process Improvements; Audit reviews; vendor management; and assisting with benefit reviews for future business development.

In 2024, our Hilton UK Payroll & Compliance team, as part of Hilton's Global Payroll Team, were awarded Payroll Team of the Year by the Global Payroll Association. This is in addition to being shortlisted in multiple categories in the prestigious CIPP Annual Awards, demonstrating the fantastic teamwork and professionalism of our team, and our aim to deliver excellent service.

A Day-In-The-Life

The Team Leader Payroll Compliance will assume responsibility for leading the payroll compliance team within Hilton’s UK Shared Services Operation. They will also work closely with the Payroll Management team on business initiatives, process improvements, and customer service delivery.

The Team Leader will support and ensure efficient and accurate delivery of statutory payroll compliance analysis, reporting, and reconciliations on behalf of our Hilton properties and corporate functions, and circa 10,000 team members.

They will motivate the Payroll Compliance team to provide an exceptional customer service experience and will be expected to have the relevant knowledge and expertise capable of supporting the design and delivery of an optimal payroll compliance solution.

HOW YOU WILL MAKE AN IMPACT

Your role is important, and below are some of the fundamental job duties that make your work unique.

What your day-to-day will be like:

1. Provide leadership, direction & support to the Payroll Compliance team members, establishing individual objectives consistent with organizational goals. Have regular one-to-one discussions and performance reviews to establish training and development needs.
2. Provide guidance and leadership to the Payroll Compliance Team to ensure tasks are completed accurately and on time, in accordance with legislative requirements and deadlines.
3. Check and approve completed tasks and payment requests delivered by the Analysts and Senior Analysts, such as off-cycle team member payments, 3rd party payment requests, PAYE Settlement Agreement reviews.
4. Ensure the team delivers a high standard of reconciliations and presentation of data, encouraging a positive and can-do attitude within the team.
5. Enhance team skills and knowledge by providing training updates on legislation changes and provide support to the business with change management activities.
6. Work with the Manager and Senior Manager to deliver Dashboard statistics.
7. Keep up to date with UK Payroll and tax regulations, statutory requirements, and pension legislation relating to Payroll, Pensions, Benefits in Kind, and employment-related benefits ensuring Hilton’s compliance.
8. Ensure auto enrolment pension processes are complied with for our various Owners’ pension schemes, including re-enrolment and staging for new properties.

How you will collaborate with others:

1. Attend in-person meetings, MS Teams, Zoom calls, and join daily discussions with our payroll and compliance team, and regular connects with our Shared Service Centre partners in Hyderabad, and our Operations teams.
2. Work closely with key partners, such as Hilton Data Governance, Comp & Bens team, Pension providers and advisers, HR, Finance and Tax teams, Audit teams, and Exec Comp to ensure compliance and business needs are met.
3. Support Payroll Management team with recruitment and retaining the best people for our team.

What projects you will take ownership of:

1. Benefits in Kind analysis/review and reporting, Payroll Accounting, and Payroll Compliance activities and task deliverables.
2. Pension auto enrolment compliance, including re-enrolment for our multiple owner schemes, and declarations are submitted timeously.
3. Compliance analysis for business tax returns, such as PSA, Short Term Business Visitors return, HMRC monthly and annual returns, and other statutory tasks.
4. Training programs for the Compliance team, ensuring all statutory regulation changes are implemented and processes updated as required.
5. Develop and maintain SOPs/Desktop Procedures, ensuring that key tasks are properly documented and updated in the event of change.
6. Continuously monitor and review process controls to ensure compliance with Company Policy, SOX and audit requirements.
7. Plan the workload and timetable of team tasks to ensure deliverables are met, particularly to ensure compliance with statutory & legislative deadlines.

WHY YOU’LL BE A GREAT FIT

You have these minimum qualifications:

1. Years of similar experience in a Senior Analyst or above role/capacity.
2. In-depth exposure to the latest payroll and tax compliance procedures and legislation.
3. Advanced Excel skills including pivots, vlookups, advanced formatting skills are required.
4. Strong knowledge and understanding of UK Pension auto-enrolment regulations.
5. Strong inter-personal skills and able to communicate and influence at all levels.
6. Critical thinker, motivator, collaborative, problem-solving abilities, logical and customer-oriented leader.
7. Travel up to 20% on occasion may be required.

It would be useful if you have:

1. Previous experience with conducting performance reviews, team member engagement, time management, and priority setting.
2. Knowledge of Oracle Cloud Payroll/HR system and reporting.
3. Experience with HMRC Government Gateway System.

WHAT IT IS LIKE WORKING FOR HILTON

The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World’s Best Workplaces.

It is the policy of Hilton to employ qualified persons without regard to color, race, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medication conditions), gender identity or gender expression, sexual orientation, marital status, military service, status as a protected veteran, disability, protected medical condition as defined by applicable law, genetic information, or any other protected group status as defined by and subject to applicable federal, state, and local laws. Hilton’s commitment to equal employment opportunity supports the attraction and retention of a diverse workforce that will enhance our effectiveness in attracting Team Members, customers, corporate partners, and owners.

We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law. Please contact us if you require an accommodation during the application process.