Interim Executive Assistant: 12 Month FTC

Interim Executive Assistant: 12 Month FTC

Job Title

Interim Executive Assistant: 12 Month FTC

Job Description

We are looking for a seasoned professional to work closely with IG's dynamic CEO and other Execs in a successful global organisation.

Who are we:

Hello, we’re IG Group. No, not Instagram – though we're a pretty big deal ourselves. We’re a global, FTSE 250-listed company made up of a collection of progressive fintech brands in the world of online trading and investing. The best part? We’ve snapped up many awards for our top-class platforms, forward-thinking products, and incredible employee experiences.

We believe in financial freedom, and our purpose is to help ambitious people achieve it. Around 400,000 people use our groundbreaking technology and forward-thinking platforms to trade the financial products they know and love.

Did we mention we have offices in 18 countries? Yes, when you join IG Group, you'll have the chance to work across multiple brands with people all over the world. We work in cross-functional teams, focused on delivering at pace to improve the experience of traders on our platforms.

Role Purpose:

The Executive Assistant provides a range of support and administrative services to the CEO and other members of the IG Leadership Team to promote efficient service delivery and effective management of the Executive office.

The individual in this role is required to maintain high standards of professionalism, efficiency, personal communication, discretion and independent judgment in dealing with a wide range of highly sensitive issues under tight deadlines/pressures.

In this role, you will:

• Triage, proofread, compose, and respond to routine correspondence on behalf of the CEO.
• Undertake special assignments/projects on a wide variety of issues as requested by the CEO and other Executives.
• Prepare selective summaries and any follow-up actions for the CEO.
• Schedule and manage the CEO’s calendar including prioritising and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals.
• Organise and coordinate business travel and related requirements including travel authorisations, flight tickets, hotel bookings, visas, airport transfers and expense reports.
• Provide support in arranging meetings, including collation of speaking notes and/or briefing notes and handling logistics, such as conference registrations and room reservations.
• Coordinate, plan and organise small-to-large-scale meetings.
• Perform general clerical duties and completion of forms on behalf of the CEO.
• Contribute to the excellent reputation of the CEO’s office through professional, friendly and respectful interactions internally and externally.
• Perform other duties as required and/or assigned.

The way we work:

We also think hard about our ways of working as a company. At IG Group, we’ve set out five target behaviours that we expect everyone to strive to achieve in all that we do:

Lead & Inspire: Leading teams in a way that drives trust, alignment, and enthusiasm;

Think Big: We focus on the problems that most move the needle of commercial outcomes;

Champion the client: We always keep the client's needs front of mind and deliver as much value for them in all that we do;

Deliver at pace: We work to ensure nothing stands in the way of fast delivery of sustainable growth for our business; and

Raise the bar: We raise the bar by taking ownership of outcomes and being accountable for making things better across IG.

What you’ll need:

• A minimum of 7-10 years supporting C-Level Executives.
• Degree in business management or related field, or training in secretarial skills, office management and/or administrative studies.
• Experience in organising meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support.
• Demonstrated ability to achieve high-performance goals in a complex and fast-paced environment.
• Expert-level written and verbal communication.
• Proficiency in grammar, spelling and proofreading.
• Ability to understand and interpret policies and procedures as well as apply them with consistency.
• Strong computer skills including proficiency in Microsoft Office programs; Word, Excel, PowerPoint and Outlook.

Personal Attributes:

• Strong organisational skills including the ability to manage calendars and effectively maintain records and files.
• Excellent interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, board members and external partners.
• Highly resourceful team player with the ability to also be extremely effective independently.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Proven ability to handle confidential information with discretion and be adaptable to various competing demands.
• Excellent communication skills – the ability to communicate effectively with both technical and non-technical colleagues and stakeholders.
• Self-motivation and organisation – the ability to manage your own time and task list effectively.

The perks:

It really is more than a job. We’ll recognise your talent and make sure that you can still have a life – at work, and outside of it. Networks, committees, awards, sports and social clubs, mentorships, volunteering opportunities, extra time off… the list goes on.

• Competitive salary
• Flexible Benefits Package on top of your salary (12%)
• Private medical cover for you and your family
• Life insurance
• Contribution to gym memberships
• 25 Days holiday, with 1 additional day off to celebrate your Birthday & 2 additional days off a year for voluntary work (28 in total)
• The option to buy or sell holiday days
• Unlimited access to the LinkedIn Learning Platform
• A comprehensive global and local onboarding process
• Employee-led LGBTQ+, Women’s, Black and Parents & Carers networks with an annual budget for organising events & projects that foster an open, diverse and inclusive culture
• Option to participate and create ESG initiatives based on IG Brighter Future Fund
• Enhanced primary (maternity), secondary (paternity), and shared parental pay and leave, as well as a range of support and benefits for parents

Where you’ll work:

We follow a hybrid working model and strongly believe that it offers the best of both worlds. This model also feeds into our secret ingredients for innovation: diversity, flexibility, and close connection.

Plus, you’ll be welcomed into a diverse and inclusive workforce with a lot of creative energy. Ask our employees what their favourite thing about working at IG is, and you’ll hear an echo of ‘our culture’! That’s because you can come to work as your authentic self. The things that make you, you – like your ethnicity, sexual orientation, faith, age, gender identity/expression or physical capacity – can bring a fresh perspective or new skill to our business.

That’s why we welcome people from various walks of life; and anyone who wants to help us realise our vision and strategy.

So, if you’re keen to connect with our values, and lead the charge on innovation, you know what to do.

APPLY NOW!

Number of openings: 0

About Us

Looking for a career at a company that will support you, challenge you and help you grow? IG Group can provide that.

We're the market leader in financial derivatives trading, with a focus on innovation and advanced IT development. We're also one of Britain's Top Employers, a ten-year trend we intend to continue.