Information Management Specialist (Document Controller)

Description:

1. Ensure professional and timely Document Control support to a technical package.
2. Ensure compliance with document and records management processes.
3. Proactively ensure implementation and communication of the document and records management requirements, responsibilities, tools, and processes.
4. Ensure standardization and best practices to develop, improve, and align documentation quality across Asset Projects and/or Production Line.
5. Establish and maintain communications with suppliers to ensure accurate and timely flow of the documentation deliverables.
6. In collaboration with the responsible package manager, ensure that relevant supplier documentation deliverables are in accordance with contract requirements.
7. In collaboration with the responsible package manager, ensure that distribution and review matrixes exist and are updated at all times.
8. Promote document flow processes ensuring traceability of documentation.
9. Implement monthly review and quarterly baseline review of package master document registers against the contractual delivery plans.
10. Ensure traceability of documentation by facilitating and ensuring a controlled document review process.
11. Ensure readiness of as-built packages.
12. Support the documentation transfer to O&M and OFTO in close collaboration with the Records Manager.
13. Support the quality team in their delivery of project quality standards and liaise with the quality manager where sub-standard and non-conformances are identified within documentation and ensure close out of issues.

Role Requirements:

1. Experience with Aconex.
2. Need to be immediately available to start - max 1 week's notice.
3. Covering and supporting the APAC region - early start required at 7am UK time (8 hours a day).