Human Resources Coordinator

We are currently looking to engage an HR Coordinator to join our fantastic Human Resources team based at our office in Bridge of Don, Aberdeen.

The role will be offered on a full time permanent basis with 3/2 Hybrid working available.

MAIN PURPOSE OF ROLE

To provide proactive and professional support to HR team with HR operational activity to ensure effective and responsive delivery of HR service.

KEY ACCOUNTABILITIES

• Co-ordinate recruitment and onboarding end-to-end processes including preparing for and attending interviews
• Organise and participate in regional induction process
• Input and effectively maintain data management systems and keep good housekeeping of data, including job descriptions, org charts, HR files, training and competency drives, etc.
• Produce accurate and comprehensive HR reports on a regular basis
• Co-ordinate and maintain competency management process and work proactively with business and competency management partner
• Co-ordinate training request booking process, supplier payments and proactively maintain training matrices on course completions
• Support HR team with producing recruitment offer documentation, contracts of employment, amendments to terms and conditions, mail merges, collective communications to employees and manage return of correspondence from employees
• Co-ordinate HR activity (new starts, leavers, employee changes) in preparation for monthly payroll run and support payroll process
• Support HR Team with end-to-end employee lifecycle procedures and projects e.g. discipline, grievance, capability, talent management, succession planning, organisational development, absence management, etc
• The job holder may be required to carry out any other related or associated roles, tasks or duties, which they can be trained, instructed and supervised to do safely and according to changing business requirements.

PERSON SPECIFICATION

Qualifications and certification:

• Associate member of CIPD who is either working towards or has desire to achieve Chartered membership of CIPD
• (Proven relevant work experience at a comparable level may be accepted in the absence of formal qualifications at this level)

Knowledge:

• Familiar with end-to-end employee lifecycle of services

Skills & Competencies:

• Advanced proficiency in Microsoft office 365 particularly with Word, Excel and PowerPoint
• Effective communicator and interpersonal skills
• Ability to prioritise tasks, work to tight deadlines and manage conflicting priorities is essential
• Ability to use own initiative

Experience

• Significant experience of data management and reporting
• Experience working in a fast-paced HR setting

Personal qualities:

• Attention to detail, accuracy and organization qualities are essential
• Flexible, adaptable, professional and helpful style
• Team player