Human Resources Assistant

JR United Kingdom; Hemel Hempstead; Hybrid; GBP 20,000 - 30,000

Job description

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Human Resources Assistant, Hemel Hempstead

Client: People Group

Location: Hemel Hempstead, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 1

Posted: 30.03.2025

Expiry Date: 14.05.2025

Job Description:

We are working on behalf of our client and looking to recruit a PAYE fixed contract for 6 months for a HR Assistant. This is a part-time role, 25 hours per week Monday-Friday, on a hybrid working arrangement (3 days in the office, 2 days from home).

Job Title: HR Assistant

Reports to: HR Manager

Role Summary: The HR Assistant will support the HR Team on all aspects of HR across the business. To work as part of a proactive, innovative, and responsive HR team to provide pragmatic, creative, and commercially focused HR solutions and recommendations across the business. To build and develop relationships with internal and external parties at all levels. Contribute to the successful delivery of the Human Resource function through supporting the organisation’s people strategy.

Responsibilities:

HR Support:

• Create and send out letters on behalf of the HR Team
• Update Charity and Hospitality register with donations made
• Update and maintain internal databases (various systems and COINS)
• Supporting the administrative elements of both the new starter and leaver processes
• Ensure soft and hard files are updated accordingly
• Support in all audits HR are involved in
• Arrange inductions

Systems Admin:

• Update internal system with training certificates and cards for PAYE staff
• Update internal system with HR admin info i.e. holidays / Employee Details forms / new starters/ leavers

Performance Development / Probation Reviews:

• Ensure all 3 and 6-month probation reviews are scheduled, and the relevant documentation provided
• Ensure PDR’s and probation reviews paperwork is signed and returned
• Send successful completion of probation letters
• Chase outstanding performance reviews

Recruitment and Onboarding:

• Undertake pre-employment checks and take references
• Send a welcome email with relevant attachments to new starters and Line Managers
• Create bonus and pension letters to send

Absence Management:

• To update and maintain the absence management spreadsheet
• Ensure absence documentation is completed and returned
• Platform management for staff benefits

Training:

• Ensure the administration of the Company Training Matrix is kept up to date
• Coordinate and send joining instructions for all booked courses. Add to Outlook calendar to ensure it is captured in staff’s diaries
• Proactively track upcoming expiry dates and communicate with the employee and HR & Training Coordinator
• Create Learning Agreements for all staff that the company is sponsoring for further education / development in collaboration with HR & Training Coordinator
• Coordinate and maintain Training Cost Tracker
• Create profiles and track the Company’s chosen E-Learning platform (Skillsbite)
• Support with Fatigue/ Sentinel Matrix

Competency Profile:

• Excellent attention to detail
• Excellent interpersonal skills - confident in dealing with people across all levels of the business
• Ability to work independently as well as part of a team
• Ability to maintain the highly confidential nature of human resources work
• Excellent organisational skills
• Be able to identify and resolve problems in a timely manner
• Excellent computer skills in a Microsoft Windows environment
• Demonstrate resourcefulness and initiative

Core Attributes:

• Promote and foster a strong, ethical, friendly and efficient team culture and working environment
• To be motivated in work and have a positive attitude, be energetic and enthusiastic
• Demonstrable ability to work well within a team or autonomously
• Ability to convey a professional and personable image in all communications
• Respond positively to the needs of end clients, management and other colleagues
• Constantly maintain an upmost level of confidentiality and discretion with all information
• Compliance and support for all internal quality, safety and environmental management system requirements and to provide leadership by example
• Actively promote and comply with company's Health and Safety policies and procedures
• Adhere to company's Quality, HR and Financial policies and procedures
• Dress appropriately at all times
• Professional in Human Resources - (CIPD) certification or working towards

Special Conditions/ Requirements:

• Flexibility in work hours may be necessary