Human Resources Administrator

Location: Our vibrant new office's at Ignition Park, Dorcan

Job Purpose:

This role plays a crucial part in ensuring the day-to-day smoothing running of the HR department and offering office support to the wider GS Yuasa team. You will play a key role in being the first point of contact for HR-related queries. The ideal candidate must have integrity, effective communication skills and understand the need for confidentiality.

Duties and Responsibilities:

1. Logging training records on HRIS, booking training rooms, scheduling employees onto training courses.
2. Carry out monthly payroll process.
3. Produce, maintain and manage employee files (HRIS – PeopleHR).
4. Support with the recruitment process including dealing with agencies, feedback and referencing.
5. Manage, track and report absence and escalate to Group HR Manager when necessary.
6. Support line managers with the D&G process, escalating to HR manager for management.
7. Document and take minutes at HR-related meetings.
8. Ensure the department is GDPR compliant.
9. Arranging hotels and travel for senior management.
10. Management and arranging of catering for workplace events and meetings.
11. Adhoc general administration for the department.
12. Maintain accurate and up-to-date employee records, including personal information, employment history, and benefits enrolment.
13. Process new hire paperwork, conduct pre-employment screening, and coordinate onboarding activities.
14. Update and maintain HR information systems, ensuring data accuracy and integrity.
15. Respond to employee inquiries related to HR policies, procedures, and programs, and direct inquiries to the Group HR Manager as needed.
16. Assist as directed with HR programs and initiatives, including training and development programs, performance management, and employee engagement activities as directed by Group HR Manager.
17. Support HR projects, including research and data analysis, and contribute to the development of HR policies and procedures.
18. Coordinate HR calendars, schedule meetings and appointments, and travel arrangements as needed.
19. Assist with benefits administration, including enrolment and changes, and respond to employee inquiries related to benefits.
20. Prepare and distribute HR-related communications, including announcements, memos, and policies as directed by Group HR Manager.
21. Assist with HR reporting, data analysis and compiling MI data and reports.

Personal Traits:

1. Be open-minded, tolerant, flexible, and strong when dealing with issues.
2. Have excellent people skills.
3. Have excellent listening and communication skills.
4. Be IT literate.
5. Be a good team player.
6. Growth mindset and willing to learn new skills and take on extra responsibility when required.

Experience and Qualifications:

1. Educated to at least A-level standard.
2. CIPD level 3 or demonstrable experience in HR administration or related field.
3. Strong administrative skills, including record-keeping, data entry, and scheduling.
4. Knowledge of HR policies, procedures, and programs, with a basic understanding of employment laws and regulations.
5. Strong communication skills, including the ability to write clear and concise messages and interact with employees at all levels of the organisation.
6. Attention to detail, with the ability to maintain accurate records and ensure data accuracy and integrity.
7. Computer skills, including proficiency in Microsoft Office and experience with HR information systems and databases.
8. Ability to handle confidential information with discretion and maintain confidentiality at all times.
9. Strong organisational skills, with the ability to prioritise tasks and meet deadlines.
10. Teamwork skills, with the ability to work effectively as part of a team and collaborate with other HR representatives.

Benefits:

Comprehensive benefits package including 24 days plus bank holidays, with the option to buy and sell. Tech, Cycle to work and Electric car salary sacrifice schemes, Health cash plan, pension among others.