Human Resources Administrator

The Quarto Group; London; Hybrid; GBP 27,000; Full time

Job description

HR Administrator

If you are an organised, proactive, methodical and enthusiastic Administrator interested in HR, then we want to hear from you!

Quarto creates inspiring books for adults and children published across the globe. As an HR Administrator, you will be responsible for all HR administration and providing the highest standards of service to all staff.

Contract

Permanent, full-time.

Closing date

29 April 2025

Salary

£27,000 per year, full-time

Working hours

35 hours per week, 5 days a week, 9:30am – 5.30pm. We currently operate a discretionary hybrid model; working three days in our London office and two days from home.

About the role

Reporting to the HR Business Partner, you will own the delivery of HR administrative services for all staff at Quarto. You will also support with payroll processing.

What you will be involved in

1. HR administration of employee life-cycle events from onboarding to departure.
2. Owning all HR administrative processes including contracts, letters, recruitment, induction, references, leavers, exit interviews, probation, benefit schemes, and work experience.
3. Preparation of all relevant data for payroll.
4. Maintaining HR filing and systems.
5. Be the first point of contact for all HR administrative and general queries.
6. Monitor and manage the HR Support and Talent inbox.
7. Create, update and own HR processes.

About you

You will have a minimum of 18 months’ experience in an administrative role, ideally within HR, able to follow processes independently from start to finish. You will feel confident to ask questions if you notice errors and push back to managers when appropriate to ensure compliance with our processes. You are methodical, organised and have strong attention to detail. You will enjoy a fast-paced open plan working environment, and have the flexibility to adapt to change.

You will be able to show you are

• At ease interacting with new people, senior managers and third parties.
• A problem solver, able to use own initiative to work out issues.
• Experienced at working independently, using your own administrative experience and HR knowledge.
• Methodical, organised and systematic in your approach, working in a timely and accurate manner.
• A natural multitasker - able to juggle several tasks and move quickly through your “to do” list, reprioritising as needed.
• Detail oriented, as a lot of the work involves sensitive information and data that needs to be carefully, confidentially, and accurately handled across multiple systems.
• Able to communicate effectively and understand people’s needs.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams) and comfortable learning new systems.

How to apply

Please send a CV and cover letter to [e-mail] by the closing date and state the vacancy name in the email subject title.

Please ensure you cover the following:

• Your motivation and match with the role requirements.
• What appeals to you about this particular role.
• What key skills, experience and achievements do you have that you think are relevant to this role, and why.
• Please provide examples of how you have used or demonstrated those.

We employ individuals based on their abilities and welcome applicants from all backgrounds regardless of disability, ethnic origin, gender, gender reassignment, marriage or civil partnership, belief, age, or sexual orientation.

As a Disability Confident Committed employer, we aim to ensure that our recruitment process is inclusive and accessible for disabled people. Therefore, we encourage you to inform us of any reasonable adjustments you may require during your interview process. Please note, you only need to disclose information that you are comfortable sharing in order for us to accommodate your request.

All applicants must be able to demonstrate the right to live and work in the UK in order to be considered for the vacancy.

Please note that due to the high volume of applications we receive, we will only be able to respond to candidates selected for interview.