Human Resources Administrator

Job Title: HR Administrator

Department: HR Department

Reports to: Head of HR

Role Purpose:

To act as a representative of the HR function in delivering an excellent service in all the basics of people-related administration. To ensure that throughout the employee experience, our employees are dealt with professionally and that the HR team is positively valued by their internal colleagues and external stakeholders. Provide day-to-day support to the Head of HR and contribute to the wider HR agenda by participation in key projects.

Accountabilities:

1. Responsible for people administration including all documentation and ensuring accurate recording and updating on Chronicle (HR Software). Support the managers with all required correspondence regarding change of contract letters, VOCs, leaver confirmation letters, probation letters, etc. Ensure, where appropriate, signed letters are uploaded onto Chronicle.
2. Track and ensure there are no outstanding documents from colleagues and/or managers including signed T&C letters, Driving licence checks, etc., and escalate where necessary. Monitor and record employee training and certifications to ensure regulatory requirements are met.
3. Keep all current and former colleague personnel files ordered and up to date in line with GDPR regulations including filing/uploading new paperwork and disposing of documentation no longer required.
4. Actively support the onboarding process from end to end including the setting up of new colleagues on Chronicle.
5. Support the Head of HR when directed to in undertaking leaver discussions with our colleagues and updating the relevant trackers.
6. Support in the recruitment function directed by the Head of HR, including advertising vacancies and completing the initial shortlisting alongside the recruiting manager for Junior roles and initiating first contact.
7. Work closely with the Head of HR and payroll to assist with new or updated employee contract queries and inform payroll of leavers and starters and VOCs.
8. Support the Head of HR when required with employee benefit information and changes liaising with payroll.
9. Support in updating policies and procedures as required where directed by the Head of HR.
10. Participate in company-wide projects that support the design and implementation of our HR framework when requested.

Specific Requirements for the Role:

Role Behaviours:

1. Curious – interested in finding out about MDCV UK and the connection between the wider group and their own role. Passion for learning, making the most of opportunities to learn and improve. Demonstrate a pro-active approach to developing professional knowledge, skills, and experience.
2. Insights focussed – Demonstrates the ability to accurately retrieve and collate data and interpret information. Handles personal data and information in a professional manner. Asks questions to explore issues and contribute ideas using a reasoned approach.
3. Personally credible – builds and delivers professionalism, taking responsibility for own actions, demonstrating honesty and trust in dealing with others.
4. Collaborative – Works effectively and inclusively to achieve positive outcomes. Builds positive relationships with immediate team and a range of internal customers/employees.
5. Driven to Deliver – Focuses own activity on the agreed priorities, getting things done efficiently and effectively. Keeping a track of own progress, completing work to deadlines or informing others when targets are a challenge to meet.
6. Courage to challenge – Observes, listens, questions to clarify or more fully understand an issue, and challenges appropriately.
7. Role Model – Promotes the MDCV UK employer brand and acts in line with MDCV UK vision and values. Delivers to expectations and promises and consistently acts according to organisational and legal principles and agreed processes.

The above is not an exhaustive list of duties; you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Benefits:

• Company Pension scheme
• Generous staff discount
• PERKBOX
• Employee assistant programme
• 25 Days Holiday plus 8 days bank holidays

To apply please email: recruitment@mdcvuk.com with your interest and CV.