HR Systems Administrator

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Applications are invited for a post within the Workforce Systems Team for HR & OD Systems Administrator, Band 4, based in Ninewells Hospital.

The postholder will support the administration of these national Workforce systems:

• eESS (Electronic Employee Support System) - the NHS Scotland HR system based on Oracle eBusiness Suite.
• TURAS Appraisal - the application for recording the appraisal information of Health and Care staff.
• JobTrain - National digital recruitment system for NHS Scotland.
• iMatter – the tool for administering the staff experience survey.

Applicants should be educated to diploma level in a subject relevant to systems administration or have equivalent knowledge gained through experience in systems administration. Training will be provided on the systems in use as required.

The ability to identify errors or problems and work to resolution will be required in addition to the ability to maintain high standards of accuracy. The postholder will also possess good communication skills and have the ability to work as part of a team.

Your performance must comply with the national “Mandatory Induction Standards for Healthcare Support Workers 2009” and with the Code of Conduct for Healthcare Support Workers.

Informal enquiries are welcomed; please contact Abdul Saeed, HR & OD Systems Team Lead, People & Culture, Abdul.saeed@nhs.scot or Jill Farrell HR&OD Systems Administrator, Jill.farrell@nhs.scot.

Hours of work are: Monday to Friday, 37 hours per week.

Fixed Term/ Secondment post until 31 March 2026.

Internal candidates: Written approval must be sought from your line manager prior to applying for the secondment post. You will be required to bring this if shortlisted for interview.

Shortlisted applicants will be contacted by email. Please check your emails regularly including your junk/ spam folder.

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on Jobtrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.
• For help to complete an application on Job Train please follow this link: Application Process.
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• If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will need to enable you to attend the interview.
• Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
• Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates.
• Please contact Jobtrain Candidate Support Hub for advice and support with any system issues.
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• Once you have submitted your application form you will be unable to make any amendments.
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