HR & Recruitment Assistant/Administrator

Job Advert

We are looking for an experienced HR & Recruitment Assistant/Administrator, who will play a vital role in supporting our growing HR consultancy’s operations. You will manage/oversee the day-to-day HR administration functions for some clients, assist our HR and Recruitment Consultants, and help deliver key HR templates such as staff handbooks and contracts. Our ideal candidate will be highly organised with excellent time management skills, highly capable of multitasking, and have exceptional attention to detail.

About us

The Little HR Department was founded in 2018 and is owned by two experienced HR professionals who joined forces in 2022 having decided to break out of the corporate world. We are dedicated to supporting growing start-ups and small businesses across the UK. We pride ourselves on providing a quality, flexible and approachable HR service to our portfolio of amazing clients across a broad and exciting range of industries.

Our core values are:

• Human
• Give a damn
• Dependable
• Positive
• Have a conscience

The role

Reporting into our Lead HR Consultant and joining our existing team of 6 employees, your responsibilities will include:

Working with clients:

• Oversee/manage day-to-day HR administration tasks for assigned clients, ensuring compliance with relevant employment laws and company policies.
• Serve as a point of contact for selected client queries, providing timely and accurate information, including basic employment law or policy advice.
• Delivering streamlined and efficient onboarding and induction process for new starters.
• Offboarding leavers and conducting exit interviews when required.

Recruitment Support:

• Support the recruitment process, including creating job postings, initial candidate screening, and scheduling interviews.
• Maintain candidate databases and track application processes ensuring a proactive and quality candidate experience.
• Support the administration of our Applicant Tracking System (ATS – Hireful).

Learning Support:

• Support the administration of our learning management system (Moodle) and the organisation of training sessions.

HR Documentation:

• Assist in the creation and updating of HR templates such as staff handbooks, employment contracts, forms, letters and policy documents.
• Supporting the team to ensure that all HR documents are compliant with current legislation and best practices.

Support to HR Consultants:

• Provide proactive administrative support to HR Consultants on various projects, client engagements and administration.
• Collaborate with HR Consultants to deliver exceptional client service and support.
• Support internal Recruitment Consultant in delivering exceptional recruitment support.
• Be proactive in identifying places you can provide support to the team.

Continuous Improvement:

• Assist in identifying areas for process improvement within HR operations and contribute to the development of more efficient practices.
• Make proposals and suggestions for improvement for internal ways of working.
• Work with Team on internal improvement projects.
• Keep up to date with employment law changes and help the team prepare and adapt ways of working.

Administrative Tasks:

• Maintain accurate employee records and HR databases, ensuring confidentiality and compliance.
• Assist in preparing HR reports and presentations for internal and client meetings.
• Providing basic cover for our Operations Executive during holiday/absence to ensure continuity.

Key Skills and Qualifications

Essentials:

• Strong ability to prioritise tasks and manage time effectively to meet deadlines in a fast-paced and pressurised environment.
• Exceptional attention to detail in all aspects of work, particularly when dealing with documentation and compliance.
• Excellent verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
• Strong interpersonal skills and the ability to build relationships and install trust with clients and team members.
• Flexible, enthusiastic, able to adapt quickly to new things and to proactively seek solutions and take a common-sense approach to tasks and challenges.
• “Can do attitude” we know it’s a cliché, but as a small business we need people who are focused, resilient and get things done the best way they can.
• Good level of ability with core Microsoft programmes such as Word, Excel and PowerPoint.
• Discretion and a clear understanding of how to deal with highly confidential and sensitive information/data.

Nice to haves:

• Experience with HRIS such as Breathe HR, PeopleSoft, Bamboo or other HRIS.
• Experience with Moodle LMS or another learning platform.
• Achievement of CIPD, or another HR or business qualification. However, the person and experience is more important that the qualification so is not mandatory.
• Experience with Applicant Tracking Systems (ATS).

Experience:

You will need to have a good grounding and some previous experience in undertaking HR work. Our ideal candidate would have 2 years plus. Regrettably we will not be able to consider someone without a background in HR, this is a fast-paced environment, and we need someone who can hit the ground running.

Benefits

We are a small but mighty business and can offer the following:

• A small friendly team in an exciting start-up HR consultancy environment.
• 25 days holiday (pro-rata).
• Flexible and hybrid working.
• Paid time off for dependants -1 day.
• Paid mental health day – 1 day.
• Paid sickness – 5 days.
• Two paid snow days per year! (lets hope it snows).
• Four day working week – we don’t work Fridays.
• Learning and development opportunities.
• Company pension.
• Office space in Farnham.