HR & People Administrator 6 9 month contract

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HR & People Administrator 6 - 9 month contract, Sunbury-on-Thames

Client: Kinly

Location: Sunbury-on-Thames, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 00b5dd2d0512

Job Views: 7

Posted: 22.02.2025

Expiry Date: 08.04.2025

Job Description:

Role: People / HR Administrator

Contract Type: 6 - 9 months initially

Location: Sunbury (Kinly offers a hybrid working arrangement allowing for a mix of home/office working)

Interview process: 2-stage process (virtual and then in-person)

Kinly is a leading integrator of audio-visual and unified communications solutions, and the largest in Europe, serving as a globally trusted technology advisor to leading organisations. For more than 25 years, we have been designing, developing, integrating and supporting complex audiovisual solutions and businesses rely on us to deliver consistently secure and flexible meeting experiences.

Due to the continuing priorities for our People team, we are now looking for someone to join our highly collaborative team to assist with the project activity we have on the agenda.

Working as the People Administrator, you will provide administrative support to the People Team and give first-line guidance and knowledge to the business to help deliver a high level of People service across the entire Kinly UK Region.

For the initial part of the role, you will have a project focusing on optimising our people systems, updating training records, maintaining updated LMS systems and creating a training catalogue on SharePoint.

Key responsibilities:

1. Provide administrative support to the People Business Partner and key senior personnel.
2. Raise all employment references e.g., employment, tenancy etc.
3. Organise and maintain up-to-date employee files.
4. Own the People server/drive and ensure that a clear and logical filing system is in place.
5. Take ownership of ADP and system access and related tasks for all employees.
6. Oversee probation review administration and tracking.
7. Oversee the email folder, ensuring that queries are responded to within the SLA.
8. Handle and respond to People queries from line managers and employees.
9. Create contracts, letters (such as for floats) or addendums for review and approval by a senior member of the team.
10. Monitor and collate new joiner reference requests.
11. Own and manage the Right to Work Experian process.
12. Monitor and instigate new or renewal DBS, SC and BPSS applications.
13. Conduct exit interview follow-up meetings once Culture Amp results complete.

Skills and experience:

1. Proven experience as a People Assistant and/or People Administrator.
2. High level of confidentiality and attention to detail.
3. Excellent interpersonal skills and strong verbal and written communication skills.
4. Enjoy working with People and a good team player.
5. Proficient user of MS Word, Excel, Outlook, and PowerPoint; and working knowledge of a HRIS.
6. Flexibility and a willingness to learn.

If you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.

If you do require details of the vacancy or the application process in an alternative format, please either email [emailprotected] outlining your requirements; or you can view the vacancy via the Kinly page on Vercida which allows you to customise the content so that you can review in a way that works best for you.

About Kinly

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio-visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.

Why Kinly?

1. We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.
2. We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.
3. We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.
4. We are global: You’ll be working alongside the world’s leading brands and supporting them on high-profile, international projects.

At Kinly, we are unified by a commitment to providing a working environment that is as inclusive, responsible and welcoming as possible for all our teams and prospective employees. We provide equal employment where all applicants are encouraged to apply, regardless of sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other protected characteristics. We want you to bring your true self to work and provide you with a workplace where you can thrive. We welcome your application and look forward to seeing you at Kinly soon.