HR Payroll Administrator

This is a fantastic opportunity to work as part of a manufacturing company. The purpose of the role is to be the first point of contact for all payroll related queries and provide ongoing support and assistance across the full range of payroll functions. This will include ensuring that any amendments are entered correctly into the HR and payroll software, employees are paid correctly, analysing and actioning the payroll and its reports each month.

What's in it for you?

• 26 hours per week (part time role)
• Monday to Friday 09.00 to 15.00 (flexibility of hours can be discussed); x4 days office based and x1 day working from home
• Enhanced holiday package, pro rata for part time
• Employer pension contribution rate
• Private healthcare insurance, death in service
• Discount platforms
• Free parking
• Access to many other employee benefits programmes.

• Updating the HR and Payroll system (Moorepay) with any payroll changes according to the agreed timescales. This includes but is not limited to the processing of new starters, employment changes, long service, maternity, paternity, and leaver processes.
• Prepare the payroll each month, ensuring all changes are made. Meet the deadlines of payroll each month.
• Process monthly payroll tasks such as calculating Amendments, Deductions, Overtime, SMP, SSP, Pension Contributions, and Attachment of Earnings.
• Work with our third-party supplier (Moorepay) to ensure that the HR and Payroll system is updated to reflect changes in reporting lines and structure.
• Provide 1st line support for payroll queries.
• Ensure there are no discrepancies in payroll financial figures each month.
• Prepare and send letters/contracts in relation to payroll and HR.
• Review new starter documentation to ensure all information is accurately completed. This includes right to work checks, references, and payroll information.
• Assist in processing deductions from salaries (childcare vouchers, Healthcare).
• Complete monthly trial checks for anomalies and provide standard monthly and annual employee reports.
• Process monthly pension contributions and pension uploads onto the internal system.
• Assist in the development of the payroll systems and processes.
• Add staff to the Time and Attendance Clocking portal (Astrow). Pull off weekly clocking reports and share with Managers while maintaining the system with accurate clockings and relevant information.
• Compile and process employee documentation and records and ensure the New Starter and Leaver tracker is updated accordingly.
• Support the HR Manager and HR Advisor with Employee Relations issues such as Investigations, Disciplinaries, Grievances, Absence, and Performance Management to build experience and understanding, following direction from the HR Manager.
• Continuously learn the latest HR best practices to improve workplace efficiency.
• Ensure correct holiday entitlement/plans and shifts are added to the system and rollover of annual leave plans each year.
• Support HR-related training systems as required.
• Administer Pension Auto Enrolment, opt-out, and monthly uploads to the pension provider (Aviva).

• Payroll experience and working within a payroll team.
• Experience of payroll systems. Moorepay knowledge would be advantageous.
• Organised with strong administrative and systems knowledge.
• HR qualification or working towards one (preferred but not essential).
• Experience in manufacturing or distribution is desirable but not essential.
• Spreadsheet work and proficiency in Excel with strong calculations and formulas.
• Strong analytical and critical thinking skills.
• Excellent organisation skills with the ability to multi-task and work well under pressure.
• A strong team player who is willing to actively work across both Payroll and HR, adopting a can-do and flexible attitude.
• Accountability and ownership of workload.
• Excellent communication skills, including the ability to actively listen to others and relay information clearly.
• Supportive and patient personality.
• Tact and professionalism when handling confidential information and employee concerns.
• Professional with a positive attitude.
• Display enthusiasm in the work carried out.