HR Ops Administrator

About The Company
As the HR Ops Administrator, you'll be a key member of the HR team, supporting the Group HR Manager to offer the group an effective HR service. Your role supports the wider HR team with administrative tasks including contractual amendments, maternity, paternity, adoption, and shared parental leave administration, references, requests for documents, audits, minute taking, and completing actions via our HR & Payroll system. You will be part of the team managing the HR inbox, dealing with queries with support from the Group HR Manager and HR Advisors. This entry-level role includes mentoring and training for the full HR Assistant role. The responsibilities outlined below are to be achieved with support from your line manager and the wider HR team. You should hold a keen interest in HR and our sector and be willing to learn in a fast-paced environment.
You will also support the Operational HR team with administrative tasks for strategic initiatives, projects, and the continued development of policies and procedures.
This role is line managed by the Group HR Manager.

Job Responsibilities:
• Support the wider HR team to implement the People Plan in a way that enables the business to meet its objectives.
• Assist with HR policies and procedures/toolkits and support the business to ensure consistency, compliance, and currency with relevant legislation and best practices.
• Support the HR team in key HR projects and integrations as agreed with the Director of HR and resourcing.
• Assist the Group HR Manager to develop and produce business-impacting HR reports/management information, monitor, and analyze trends, and assist in implementing change to drive continuous improvement.
• Ensure internal HR files and trackers are up to date and relevant.
• As directed by the Group HR Manager, deliver administrative duties supporting various HR processes, including TUPE transfers, restructuring, and reorganization as required.
• Support the operational HR team with admin support when needed, including the preparation and processing of various HR contractual amendments and changes.
• Take ownership of the HR inbox, actioning items within our SLAs, taking advice from the Group HR Manager where appropriate.
• Complete contracts and contractual amendments, ensuring they are issued, returned, assigned, and filed appropriately.
• Complete reference requests.
• Take minutes in meetings as required.
• Assist the HR team with audits.
• Act as a first point of contact for RTW and compliance-related queries.
• Stay informed about changes in legislation in the Care and Education sector and the wider group that affects compliance, proactively supporting any projects and developments needed.
• Research, request, and collate data/information on behalf of the wider HR team.
• Lead on RTW checks and renewal processes, advising line managers.
• Complete compliance files and processes for international recruitment and sponsorships.
• Check new starters and new offer files for compliance in line with safer recruitment policies.
• Ensure any sponsored employees maintain compliance throughout the term of sponsorship.
• Ensure DBS checks are up to date and renewed in line with policy.
• Ensure compliance of Welsh carers and clinical employees across the Group.
• Deliver training on compliance processes internally when requested.
• Develop and maintain good working relationships across our organization.
• Keep up to date with legislation changes affecting the group within the HR space.
• Ensure HR & Payroll system admin tasks are completed within agreed deadlines.
• Have excellent organizational skills and the ability to prioritize workload.
• Maintain confidentiality of any HR casework and projects.