HR Officer

Vertex IT Solutions Ltd; London; Hybrid; GBP 30,000 - 50,000; Full time

Job description

Position: HR Officer
13 Month maternity cover
Hybrid working – 1-2 days in the office per week
Location: City of London

Overview of the role:
This 13-month maternity cover role will involve working on key HR operational activities such as the recruitment life cycle, administering employment visas, providing HR advice to employees as well as managers, and general HR administration.

This role will support the HR Manager with reporting, minute taking and the day to day running of the HR department.

Scope of role:
The scope of this job is mentioned as follows but is not limited to the following:

1. RECRUITMENT LIFECYCLE
   ·Manage the entire recruitment process from start to finish.
   ·Assist hiring managers with drafting of job adverts / job descriptions when required.
   ·Drafting offer paperwork for successfully appointed candidates.
   ·Applying for the appropriate working visa for employees/ renewal of visas.
   ·Onboarding new starters e.g., obtaining necessary Right to Work documents.
   ·Sending out new starter welcome packs.
   ·Checking & ensuring all payroll forms are error free & signed.
   ·Requesting references.
   ·Providing HR Induction for all new employees.
   ·Creating new employee profiles on HR Systems.
   ·Updating relevant trackers with new employee details e.g., Visa info.
2. HR ENQUIRIES
   ·Using knowledge of the Employee Handbook, relevant experience, and initiative to manage the HR enquiries mailbox.
   ·Respond to all HR enquiries from employees and external stakeholders such as;
   ·Annual leave & all types of paid and unpaid special leave queries
   ·Employee company benefits queries
   ·Employee database queries
   ·HR rules and procedures queries
   ·Resignations
3. MANAGE EMPLOYEE HR INFORMATION
   ·Maintain and process all HR information accordingly on the following trackers.
   ·New starters / leavers
   ·References
   ·Right to work
   ·Employee referral scheme
   ·Part-time employees
   ·Temporary/FTC employees
   ·Study sponsorship
4. SUPPORT THE FUNCTIONING OF THE HR DEPARTMENT
   ·Advise employees & managers on HR rules and procedures
   ·Maintain employee records and documentation in digital format
   ·Assist with the Health & Wellbeing company strategy
   ·Create and implement effective onboarding plans
   ·Draft and issue contract variation documentation such as:
   ·Salary increases – Annual bonuses
   ·Working pattern changes
   ·Promotion and job title changes
   
   ·Minute taking at HR meetings such as:
   ·Absence management
   ·Grievances
   ·Disciplinaries
   ·Capabilities
   
   ·Assist in creating a training and development program for staff.
   ·Overseeing performance appraisal system and ensuring staff appraisals are carried out.
   ·Schedule meetings, interviews, HR events and maintain meeting agendas.

Excellent benefits including discretionary annual bonus, monthly lunch allowance, private healthcare, private pension scheme and much more!