HR Coordinator and Assistant to MD

Hours: Full time, 37.5 hours per week

Contract: Permanent

Salary: Based on experience

Location: Battersea, SW8 3HE

Our client, Pay Check Ltd, specialises in providing a comprehensive payroll and pensions service for SMEs, accountants and bookkeepers across a broad spectrum of industries within the UK. They operate from their Battersea London office. Their aim is to support small and medium enterprises in seeking opportunities that guide their clients to make the best decisions for their businesses and employees.

The role:

As the HR Coordinator and Assistant to the M.D., you will be the right-hand person to the Director and be exposed to highly confidential information. The role is fully office-based, and you will be supporting and enabling the Director to focus on strategic business initiatives while efficiently handling day-to-day tasks. The role encompasses administrative HR responsibilities, Office Management and Executive Assistant tasks.

Key duties and responsibilities:

• Manage and develop processes in compliance with our ISO
• Undertaking general HR tasks including; Managing employee sickness and leave, employee welfare and enquiries, design and management of the company policy suite, reviewing the HR software, managing employee benefits
• Managing the full recruitment process from pipeline to hire
• Onboarding/offboarding: managing the employee lifecycle
• Immigration: liaison with solicitors on employee visa administration and collation of data (infrequent)
• Working alongside payroll when required to provide reports with accurate information
• Managing and developing twice yearly appraisal processes, goal settings and performance processes in conjunction with Line Managers
• Maintain and enhance the positive office environment, promoting an open-door policy
• Ensure compliance on workstation assessments, addressing any Occupational Health needs
• Contribute and develop content in the company newsletter in conjunction with all departments for internal and external distribution
• GDPR Compliance monitoring and document tracking
• Organise monthly and annual social events in conjunction with the events team as well as business and personal diary management
• Accurate and timely submission of all business and personal expenses
• Act as an ambassador within all client and third-party interactions, providing a seamless service to all visitors
• Travel and diary management

Person specification:

• HR generalist experience (or a strong desire to progress into a bespoke HR role) (essential)
• CIPD level 3 qualified (essential)
• Experience in the professional services industry (essential)
• Existing knowledge of GDPR and compliance
• Proficient in Microsoft Office suite
• Excellent communication skills including written and spoken
• Strong interpersonal and relationship building capabilities
• Able to maintain confidentiality, and work with sensitive data and a strong attention to detail
• Have a continuous development mindset

• Previous experience in a personal or executive assistant role (desirable)

Pay Check Ltd offers in return:

• 25 days holiday plus bank holidays
• Company pension
• Private medical insurance
• Employee assistance programme
• Reward gateway
• Regular social events

If this sounds like your next opportunity, apply today with your CV.