HR Coordinator - 16 months FTC

M3 Global Research; London; Hybrid; GBP 60,000 - 80,000; Full time

Job description

Company Description

About M3: A Japanese global leader in the provision of ground-breaking and innovative technological and research solutions to the healthcare industry. The M3 Group operates in the US, Asia, and Europe with over 5.8 million physician members globally via its physician websites which include mdlinx.com, m3.com, research.m3.com, Doctors.net.uk, medigate.net, and medlive.cn. M3 Inc. is a publicly traded company on the Tokyo Stock Exchange (jp:2413, NIKKEI 225) with subsidiaries in major markets including the US, UK, Japan, South Korea, and China, and in 2020 was ranked in Forbes’ Global 2000 list. The M3 Group provides services to healthcare and the life science industry. In addition to market research, these services include medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services. M3 has offices in Japan, UK, France, Germany, Brazil, Sweden, China, USA, and South Korea, as well as India.

Job Description

Contract will start from 1st May 2025

The mission of the HR Coordinator is to provide coordination and administration support for the HR function, managing the process and producing documentation for job offers, new starters, leavers, probations, and promotions. Taking ownership for the Jira ticketing system. Supporting the HR Business Partner and Business Unit Leaders with employee-related tasks.

Essential Duties and Responsibilities:

• Support HR Business Partner (HRBP) and assist in delivering end-to-end global employment cycle processes including onboarding, offboarding, employee engagement, training, and recruitment.
• Oversee the day-to-day administration of employee benefits and initiatives and HR administrative operations of the teams.
• Maintain HR employee records, updating HRIS databases, prepare or amend HR documents, and provide HR reporting to relevant parties as necessary.
• Assist HRBP in reviewing and renewing company policies, employee handbook, and compliance records.
• Support Business Unit managers with employee-related engagement projects and communication initiatives.
• Assist in delivering HR initiatives to strengthen the employer brand through recruitment and retention policies.
• Provide additional support to the Talent Acquisition and Global HR team as needed.
• First point of contact for all HR queries submitted via Jira. Responding to and providing advice where able.
• Managing process and issuing documentation relating to:
• Offers of employment and employment contracts.
• Onboarding contractors and Permanent staff.
• Resignation acceptance.
• Probations.
• Promotions.
• Salary increases.
• Reference requests.
• Maintenance of and updating of HRIS records in UKG.
• Assisting with the HR annual goals and strategic projects.

Qualifications

Education and Training Required:

Bachelor’s Degree in HR or Business is preferred.

Minimum Experience:

3-5 years of experience in HR administrator or generalist roles.

Knowledge, Skill, Ability:

• Experience with day-to-day HR functions, including document processing and employee records.
• Experience with HRIS’s, UKG preferred.
• Excellent English language skills, both verbal and written.
• Excellent MS office skills, including PowerPoint and Excel.
• Ability to shift priorities in accordance with the business needs.
• Experience in a fast-moving or growing business.
• Self-starter and able to work independently on own initiative and with minimal supervision.
• Excellent attention to detail.
• Good team player with excellent customer service and communication skills.
• Able to multitask and comfortable with a high-volume workload within a very fast-paced environment.

Company Disclaimer: This job description does not represent an all-exhaustive list of all functions and the employee may be required to perform additional duties as assigned by the manager and the company. The company reserves the right to revise this job description at any time.

Additional Information

Benefits:

• Lucrative performance-related remuneration.
• Regular advanced training.
• Flexible home working.
• Open corporate culture & strong team cohesion.
• Company pension plan.

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