HR Coordinator

Our Employee People Values are at the heart of who we are, and everything we do….

People.

Planet.

Product.

The Motive Offshore Group are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move into the more sustainable world.

Most importantly, our People are our most valuable asset here at the Motive Offshore Group and we encourage an inclusive, innovative and collaborative workplace that allows our employees & candidates to positively work towards their career potential.

About the role:

Location: Aberdeenshire/Hybrid

Hours: Full time

To consistently be in line with our People values, we are hiring for an HR Coordinator to contribute significantly to our ongoing commitment to the services we provide.

As part of the HR team at Motive and reporting to the HR Team Lead, the HR Coordinator will take ownership of required tasks as well as be proactive and an excellent communicator, able to build strong trusting relationships quickly.

About the team:

Reporting into our HR Team Lead Clair, you’ll be joining a small HR team that are dedicated to making a difference for everyone connected at Motive. Through HR & Recruitment, our mission is to help our staff get the most out of working for the business and increase awareness of who we are as an employer. This role will play a significant part in making that happen.

And you’ll be working alongside a committed and proud Motive team in the UK and globally that want to play their part in the growth of the business and support each other daily to create a positive, values-driven and hard-working professional environment.

Responsibilities:

• Adopting the Motive Offshore Group People Values and ensuring their use is embedded throughout day-to-day tasks and decision making.
• Assisting with the recruitment process and creating and issuing new start documentation including offer letters and contracts.
• Managing appropriate HR systems with updating all new starts, leavers and employee changes as and when necessary to include contact variations, training, etc.
• Processing leavers from the business and liaising with appropriate departments where necessary.
• Preparing letters and communications to employees, including amendments to terms and conditions of employment and associated payroll forms.
• Assisting HR Team Lead and Managers with employee relation issues – e.g. performance management/absence management and probation monitoring.
• Assisting HR Team Lead and Line Managers with employee relations including grievances and disciplinaries as minute taker.
• Focal point for issuing Subcontractor renewals and documentation.
• Responsible for ensuring that all probationary periods are diarised and followed up.
• Oversee the 321 appraisal system ensuring that all reminders are actioned and followed up and appropriate paperwork issued.
• Processing of Motive Rewards and Employee Benefits with assistance from Payroll.
• Involvement in specific HR projects as and when they arise – e.g. employee consultations, etc.
• Travel to the various Motive Offshore Group locations if required to provide HR support.
• Arranging training and health surveillance appointments and maintaining records.
• Liaising with Payroll as and when required.
• Develop strong working relations with key stakeholders – clients, colleagues, etc.
• To be a positive ambassador for Motive Offshore Group Ltd.
• To provide appropriate training on internal systems/processes where required.

Required skills / knowledge:

• Demonstrate experience in a generalist HR Coordinator role.
• Must have worked in a similar HR role and either hold or be working towards a CIPD qualification.
• Able to multi-task in an organised approach to tasks, and able to re-prioritise where necessary.
• Excellent communication skills and ability to foster effective working relationships both within the HR Team and the wider business.
• Able to display tact and diplomacy when dealing with challenging situations.
• Ability to exercise discretion and maintain confidential information.
• Good computer literacy in MS Office packages and ability to learn bespoke HR Systems.
• Self-motivated and ability to work under pressure.
• Assertive with meticulous attention to detail.

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible.

We work globally, so you will have colleagues based not only in the UK, but also in Taiwan, the UAE, Norway, Brazil and in the US. You can look forward to playing your part and working with people who support clients and projects across multiple countries.

We’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen staff start as school leavers & work their way to senior positions, seen people relocate to other parts of the world with the company and have seen many of our people develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps continuously improve and carry out the work we provide.

Alongside this, you’ll get:

(* Received upon successful completion of probation)

• 30 days holiday per annum (additional at 5 year increments with length of service).
• Employer Pension contribution.
• Life Assurance equal to 3 x salary.
• Healthcare Cash Plan*
• Employee Assistance Programme.
• Long Service Awards.
• Motive Retail Discount/Reward Scheme*
• Gym Membership*
• Electric Car Scheme*
• Cycle to Work Scheme*
• Reduced membership of Costco card.
• Employee Referral Scheme.
• Regular Team Building Events – such as family fun days, BBQs, nights out, volunteering with charities...
• Paid Volunteer Days.

How to Apply & what happens next:

You’re happy and ready to apply? Great, thank you.

You can apply by sending us a CV with any supporting documents telling us why you’d like to work with us at the Motive Offshore Group.

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you’d want.

Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at the Motive Offshore Group, email us at recruitment@motive-offshore.com.