HR Co Ordinator (Global)

Global HR Co Ordinator

Frazer Jones is supporting a business based in London to secure an HR Co Ordinator to manage the operations process.

This is a 12 month maternity cover and would suit someone with prior experience working as a Co Ordinator in a stand alone capacity.

This will be a highly sought after role as it sits within Private Equity.

Your opportunity:

• Manage the HR Admin inbox - responds to employee inquiries in a timely manner, determines the appropriate resolution or directs the employee to appropriate resources within Janus Henderson.
• Conduct new employee inductions, carry out right to work checks and manage the employee onboarding process.
• Manage the creation of all contract extensions and changes to terms and conditions letters. Ensure employee files, both online and paper are maintained.
• Submit new joiner details to our third-party reference provider, manage the process and follow up on any queries.
• Monitor work permits and visas for all employees and ensure that the database is kept up-to-date.
• Responsible for processing all leavers, including letter production and conducting exit interviews where appropriate.
• Produce letters regarding maternity, paternity, unpaid and parental leave.
• Conduct maternity leave/Shared Parental leave meetings when required.
• Assist HR Operations in maintaining employee self-service and dealing with any queries.
• Enter and communicate all employee transactions in the HR system such as pay changes, transfers and terminations. Ensures that employee data is accurate in HR systems.
• Maintain an accurate record via Excel of all severance calculations and drafting all Settlement Agreements. Provides all exit paperwork and accompany paperwork to the appropriate Generalist or HR Business Partner.
• Responsible for maintaining paper based and electronic files and ensuring that all documents are filed correctly and in a timely manner.
• Provide support to the HRBPs in particular for formal disciplinary, grievance or redundancy meetings, when requested, attend as note taker.

Must have skills:

• Requires analytical, critical thinking, and interpretive skills to apply various employment situations against JHI policies and procedures.
• Excellent communication skills – both written and spoken with the ability to deal effectively with staff at all levels.
• Excellent knowledge of Microsoft Excel and strong knowledge of Microsoft Word and PowerPoint.
• Ability to balance and complete multiple priorities simultaneously.
• Ability to build effective relationships with employees and HR peers; good team player.
• Able to work well independently.
• Have a professional approach to work at all times; ability to handle sensitive and confidential information professionally and appropriately.

This role requires the successful candidate to start the first week in January 2025.

If this describes your skill set and you want to work within Private Equity, send your CV to Frazer Jones today.