HR Co-ordinator

F1 is looking for a HR Coordinator to join our team in Biggin Hill. The Coordinator will be working closely with the HR Business Partner and HR Advisor, providing a high level of HR admin support, together with appropriate guidance, advice, and support to managers and staff in designated business areas.

Main Duties & Responsibilities:

1. Act as first point of contact for all HR queries.
2. Maintain HR Tracker for accurate monthly statistics, including turnover, average time to hire, etc.
3. Contribute to HR projects, including updating policies and procedures and improving HR systems.
4. Input data into HR Information System and ensure it remains up to date with any changes.
5. Assist with processing of departmental paperwork as required.
6. File departmental paperwork on a regular basis.
7. Diarise fixed-term contract end dates 6 weeks in advance and confirm if the contract will be renewed.
8. Administer Maternity, Paternity, Shared Parental leave process.
9. Provide support to other team members during busy periods or absence.
10. Proactively maintain procedures for your own area of responsibility.
11. Receive phone calls from staff, log and email managers advising of employee’s sickness absence.
12. Carry out welfare meetings, provide support, take notes, and follow up where appropriate.
13. Manage new starter process.
14. Raise new starter forms.
15. Draft contracts of employment and send with new starter pack.
16. Follow extensive new starter procedures.
17. Ensure all paperwork is given to payroll.
18. Ensure all new starter paperwork is received/chased where appropriate.
19. Send out new starter boxes.
20. Input all relevant information into our HR System, Workday.
21. Write and confirm acceptance of resignation.
22. Raise Leavers Form and New Employment Form.
23. Calculate leaver’s entitlements for payroll.
24. Ensure payroll is advised in a timely manner.
25. Archive leaver files on a quarterly basis.
26. Diarise probationary reviews with managers and BP’s and ensure they are completed in a timely manner.
27. Write and confirm completion/extension with employee and advise of benefits where appropriate.
28. Log any disciplinary sanctions on HR Information System and remove once expired.

About You

1. A Levels or equivalent.
2. CIPD level 3.
3. Previous experience as a HR Coordinator / Administrator.
4. Proven experience using a HR IS.
5. Proven administration experience in a busy, fast-paced role.
6. Basic HR knowledge.
7. High attention to detail.
8. Ability to multi-task.
9. Excellent communication skills.
10. Professional and confidential.
11. Ability to work in a team.

For more detail, salary and company information, use the apply link.